Admin Assistant

1 week ago

Quezon City, National Capital Region, Philippines BruntWork Full time ₱150,000 - ₱250,000 per year

This is a remote position.

Schedule: 11am-4pm PST, 5 hours a day, Monday to Friday, totaling 25 hours per week (We are open to offering a full-time position once we have a clearer understanding of the workload)

Client Timezone: Pacific Time (Las Vegas)

Client Overview

We are a dynamic and compassionate veterinary hospital committed to delivering top-tier care to our patients and excellent service to pet owners. Our management team is seeking a proactive and detail-oriented Remote Administrative Assistant to support day-to-day operations and help keep our administrative and scheduling functions running smoothly.

Position Overview
The Remote Administrative Assistant will work directly with the hospital's management team to
provide organizational, clerical, and scheduling support. This remote role requires excellent
communication skills, a strong sense of initiative, and the ability to manage multiple
responsibilities with accuracy and professionalism. Daily communication will primarily take place
via Slack and email, so responsiveness and clarity in written communication are essential.

Key Responsibilities
Department Scheduling Support:
  • Coordinate weekly and monthly scheduling for hospital departments (veterinarians, Treatment, Reception, and Pet Hotel)
  • Communicate with department leads and staff to confirm availability and shift assignments
Administrative Assistance:
  • Assist in preparing and organizing reports, meeting agendas, and internal documents
Document & File Management:
  • Maintain organized digital filing systems and ensure accurate, up-to-date records
  • Assist with documentation related to HR, training, and compliance
Communication & Workflow:
  • Communicate regularly with the management team via Slack and email
  • Maintain clear and prompt communication across all tasks and updates
  • Be available for video calls when necessary
Requirements Qualifications
● Proven experience as a virtual assistant, administrative assistant, or similar role
● Excellent organizational and time-management skills
● Strong written and verbal communication abilities
● Proficiency with G Suite (Google Docs, Sheets, Calendar), Slack is a plus
● Comfortable using email professionally and efficiently
● Experience with veterinary practice software (Cornerstone) is a plus
● Ability to work independently and manage multiple priorities
● High level of professionalism, integrity, and discretion

Preferred Skills
● Background in healthcare or veterinary environments
● Experience supporting multi-department scheduling
● Self-starter with a problem-solving mindset and process-oriented approach

Independent Contractor Perks
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
ZR_27429_JOB​

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