Admin and Purchasing Assistant

2 days ago

Quezon City, National Capital Region, Philippines Wadough's Cafe Full time

Admin and Purchasing Assistant

Location: Quezon City

Company: Brutal by Wadoughs

Job Summary:

The Admin and Purchasing Assistant ensures efficient day-to-day operations by handling administrative tasks, purchasing, and basic accounting support. The role also assists in HR functions and office administration to support the commissary, restaurant, and events operations of Brutal by Wadoughs.

Key Responsibilities:

Administrative & HR

  • Manage office administration, including supplies, utilities, permits, and service providers.
  • Maintain employee records, assist with timekeeping, and support recruitment and onboarding.
  • Coordinate HR-related compliance and employee requests.
  • Organize and file company records, contracts, and administrative documents.

Purchasing & Inventory

  • Monitor and maintain stock levels of raw materials, packaging, and restaurant supplies.
  • Prepare and process purchase requests, purchase orders, and supplier agreements.
  • Source, evaluate, and negotiate with suppliers for quality, pricing, and delivery schedules.
  • Coordinate with suppliers and logistics for timely delivery and resolve order issues.
  • Maintain updated supplier and purchasing records.

Accounting Support

  • Prepare check payments to suppliers and ensure timely settlement of accounts.
  • Assist in maintaining accurate records of purchases, receipts, and payment transactions.
  • Support monthly expense reporting and coordination with accounting.
  • Ensure proper documentation for audit and compliance purposes.

General

  • Handle calls, emails, and correspondence professionally.
  • Assist management in event-related purchases and administrative needs.
  • Perform other operational and administrative tasks as assigned.

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, Supply Chain, HR, or related field.
  • At least 1–2 years of relevant experience in admin, purchasing, HR, or accounting (F&B/retail experience preferred).
  • Proficient in Microsoft Office (Excel, Word); familiarity with inventory or accounting systems is a plus.
  • Strong organizational, negotiation, and communication skills.
  • Detail-oriented, proactive, and able to work independently in a fast-paced environment.
  • Willing to work on-site in Quezon City.

Job Types: Full-time, Fresh graduate

Pay: Php18, Php20,000.00 per month

Benefits:

  • Additional leave
  • Employee discount

Work Location: In person

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