
Administrative Manager
1 day ago
1. Administrative Operations
● Oversee day-to-day office administration, facilities, supplies, and support services.
● Supervise the administrative team and ensure smooth execution of tasks.
● Develop and implement administrative policies, systems, and procedures to improve
efficiency.
2. Compliance & Government Permits
● Ensure compliance with government regulations, particularly those required by the
Department of Labor and Employment (DOLE).
● Process, renew, and monitor permits, licenses, and regulatory documents including:
○ Building Permit
○ Occupancy Permit
○ Barangay Permit
○ Business Permit
○ Sanitary Permit
○ Fire Certificate
○ Signage Permit
○ BIR 2303
○ SEC Corporation registration and GIS filing
○ FDA Registration of new products
● Monitor renewals of:
○ Bureau of Customs (BOC)
○ FDA
○ SEC GIS
○ LTO (vehicle registration)
○ Insurance coverage
○ Mall contracts and security deposits
○ Fire extinguisher expiration dates3. Expatriate/Foreign Employee Management
● Handle documentation and legal requirements for expatriates and foreign employees,
including:
○ 9G Visa (BOI)
○ Alien Employment Permit (AEP - DOLE)
○ Quota, Retirement, and Tourist Visa renewals
● Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure
compliance.
● Support expatriates in their integration by coordinating housing, visa processing, and
other administrative needs.
4. Planning & Reporting
● Prepare and submit periodic administrative, compliance, and operational reports to
management.
● Develop resource planning, budget forecasts, and performance reports.
● Provide data-driven insights for management decision-making and continuous process
improvement.
5. Coordination & Support
● Collaborate with HR, Finance, Operations, and Customer Care teams to align
administrative processes with company objectives.
● Work with Customer Care and Mall Administration teams to resolve escalated concerns.
● Support special projects, company expansion initiatives, and management directives.
● Maintain confidentiality and integrity of company and employee records.
6. Business & Supplier Relations
● Build and maintain strong relationships with mall administrators for new store openings,
contract negotiations, and expansion discussions.
● Schedule and attend meetings with malls to align on expansion and development plans.
● Manage partnerships with suppliers and service providers, including:
○ Banks
○ Visa processing suppliers
○ Insurance providers
○ Pharmacists
○ Customs brokers
○ Real estate or condo unit brokers for expatriates
○ Other key vendors
-
Administrative Manager
14 hours ago
Makati City, National Capital Region, Philippines Cosmetigroup International Corporation Full time ₱70,000 - ₱120,000 per yearThe Administrative Manager is responsible for managing and supervising all administrative functions of the company to ensure efficient, secure, and compliant operations. This role covers general administration, compliance with government regulatory requirements, management of expatriate/foreign employee documentation, planning and reporting, and close...
-
Facilities and Administration Manager
1 day ago
Makati City, National Capital Region, Philippines QuickStart Solutions Full time $40,000 - $80,000 per yearJob Description:We are looking for a proactive and detail-oriented Facilities and Administration Manager to oversee and manage day-to-day office operations, ensuring efficient facility management and smooth administrative functions.Key Responsibilities:Manage regular office expenses including maintenance, stationery, rental, communications equipment, pantry,...
-
Accounting and Administrative Manager
1 day ago
Makati City, National Capital Region, Philippines Earth and Shore Tourism Ventures Corporation-Camaya Coast Full time $40,000 - $80,000 per yearAccounting:· Oversees and manages the day-to-day accounting operations, including accounts payable, accounts receivable and general ledger entries.· Prepares trial balance, financial statements and management reports.· Monitors cash flow and prepare forecasts to ensure financial stability.· Ensures compliance with local tax regulations and other...
-
Administrative Assistant Manager
1 day ago
Makati City, National Capital Region, Philippines Nishimatsu Construction Co., Ltd Full time ₱45,000 - ₱55,000 per yearJob Summary: Provides administrative support to ensure the efficient operation of the office. Handling correspondence, organizing files, coordinating schedules, and supporting various departmentsDuties and Responsibilities:Maintain and monitor calendars for vehicle registrations, insurance renewals and claims, government licensing, and permits.Schedule...
-
Administrative Services Manager
16 hours ago
Makati City, National Capital Region, Philippines beBeeAdministration Full time ₱4,500,000 - ₱8,000,000Job Title:Office Administration ManagerJob Description:We are seeking a highly organized and detail-oriented Office Administration Manager to oversee the day-to-day operations of our office.Ensure smooth office administration, efficiency and safety by organizing procedures and managing office supplies.Partner with HR to design, implement and oversee...
-
Property Management Administrator
1 day ago
Makati City, National Capital Region, Philippines Booth and Partners Pte Ltd Full time $104,000 - $130,878 per yearJOB SUMMARY The Property Management Administration Professional ("PMA") is responsible for supportingthe Property Management team in the day-to-day operations of a portfolio of properties. Thisincludes (but not limited to) resident communications, research, data integrity, tracking andmonitoring of compliance items, and litigation activities. The PMA assists...
-
Account Manager Administrative Assistant
1 day ago
Makati City, National Capital Region, Philippines International Trainee Network, LLC-Representative Office Full time $35,000 - $50,000 per yearAs an Account Manager Administrative Assistant, you will work closely with the account management team dedicated to ITN's valued clients in the luxury hospitality industry. You will be responsible for all administrative work for the Account Management department. The ideal candidate will possess strong written and oral communication skills, attention to...
-
HR & Administrative Management Position
20 hours ago
Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱550,000 - ₱850,000Job Title: HR & Admin SupervisorThe ideal candidate will possess excellent leadership and organizational skills, with a strong focus on driving business growth through strategic HR initiatives.Key Responsibilities:Develop and implement effective HR policies and procedures to align with company objectives.Manage the recruitment, onboarding, and performance...
-
Finance and Administration Manager
1 day ago
Makati City, National Capital Region, Philippines Operation Smile Full time $104,000 - $130,878 per yearJob TypeFull-timeDescriptionTheFinance and Administration Manageris responsible for the finances and accounting of the Operation Smile Philippines Foundation. Day-to-day responsibilities include managing procurement activities and operational transactions and costs to ensure Foundation resources are optimally deployed. Further, the Manager will work in close...
-
Office Administration Assistant Manager
5 days ago
Makati City, National Capital Region, Philippines Pioneer Insurance Full timeDirect message the job poster from Pioneer InsuranceResponsible for the efficient administration of company vehicles and the effective management of drivers.ROLES & RESPONSIBILITIESAdministration of Company VehiclesObserves strict implementation of car reservation guidelines.Handles car registration and insurance policy renewals.Monitors vehicle maintenance...