Executive Assistant to the Director

5 days ago

Quezon City, National Capital Region, Philippines Kleenfant Full time ₱900,000 - ₱1,200,000 per year

About the Role

We're looking for a highly organized and proactive Executive Assistant to support the Director of Kleenfant and Inspi in managing day-to-day operations, meetings, and documentation.

This is a key position for someone who thrives in a fast-paced environment, is detail-oriented, time-bound, and can think fast while keeping everything organized and confidential.

Key Responsibilities:

  • Assist the Director in daily administrative and coordination tasks.
  • Organize files, documents, and schedules, ensuring nothing is missed.
  • Accompany the Director in meetings, take detailed notes, and ensure all follow-ups are tracked and executed.
  • Prepare and summarize discussion points, meeting notes, and action plans.
  • Maintain confidentiality of all company and brand information.
  • Manage filing systems — both digital and physical — and ensure everything is easily traceable.
  • Keep track of project timelines, deadlines, and deliverables.
  • Anticipate needs and provide proactive assistance in planning and execution.

Job Qualification:

  • At least 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
  • Extremely organized, detail-oriented, and can handle multiple priorities efficiently.
  • Fast thinker, dependable, and excellent at following through on tasks.
  • Knowledgeable in Google sheet.
  • Strong communication and comprehension skills — able to easily understand and execute instructions.
  • High level of professionalism and discretion in handling sensitive company matters.
  • Reliable memory and filing system — knows where things are and keeps accurate records.
  • Preferably can start ASAP.

Working schedule:

  • 6 days per week.

Job Type: Full-time

Benefits:

  • Paid training
  • Pay raise

Ability to commute/relocate:

  • Quezon City: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Executive Assistant: 3 years (Required)

Work Location: In person

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