Executive Assistant

Executive Assistant

Location
: Clark, Pampanga

Work Arrangement
: Onsite, Fulltime

Shift
: 7:00 AM - 4:00 PM | Monday - Friday

Unlock your potential
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines supporting our global clients in the accounting industry.

About this role. . .

Seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our senior executive(s). The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, able to work independently with little or no supervision, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Key Responsibilities:

• Act as the point of contact between the executive and internal/external clients.
• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed.
• Handle confidential information and maintain the security of the executive's records and files.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Oversee the performance of other clerical and administrative staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication - memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

About you . . .

Qualifications:

• At least 2-3 years of work experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent MS Office knowledge and English proficiency.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars, copy machines, and printers).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• A Bachelor's degree in a relevant field may be preferred.

What's in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our
VALUES
to cultivate and foster growth and innovation.

BE AWESOME:
Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL:
We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW:
We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG:
We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.