Invoicing and Officer Verification Specialist

24 hours ago

Ortigas, Philippines Vserve Ebusiness Solutions Full time ₱1,500,000 - ₱2,500,000 per year

Job Overview

The Invoicing & Officer Verification Specialist is responsible for accurately preparing and processing invoices for customers or clients. This role involves working closely with the Service and Support team to ensure timely and accurate billing, managing payment discrepancies, and maintaining detailed records of all invoices and transactions. Additional responsibilities include building invoices and verifying officer credentials in RollKall's software platform.

Key Responsibilities

Invoice Creation and Management

  • Generate and send invoices to clients and customers based on product or service delivery.
  • Ensure that all invoices are accurate, including pricing, terms, and customer details.
  • Review sales orders, contracts, and agreements to ensure correct billing.
  • Process credit memos, adjustments, and refunds as needed.
  • Create Custom Payroll files

Payment Monitoring and Follow-up

  • Track outstanding invoices and send reminders to clients regarding overdue payments.
  • Communicate with customers via email to resolve payment issues and answer billing-related inquiries.
  • Ensure proper application of customer payments to relevant invoices.

Record Keeping and Reporting

  • Maintain detailed and organized records of all invoices and payment transactions.
  • Generate regular reports on invoicing status and accounts receivable activity.
  • Provide financial teams with data on outstanding balances, overdue payments, and potential write-offs.

Collaboration and Communication

  • Work closely with the Service & Support team to resolve billing discrepancies
  • and ensure accurate billing data.
  • Collaborate with the accounting department to ensure proper coding and
  • allocation of payments.
  • Assist in the preparation of financial audits by providing relevant documentation
  • and reports.

Compliance and Process Improvement

  • Ensure that all invoices comply with company policies and industry regulations.
  • Recommend and assist in improving invoicing processes to streamline workflows and enhance accuracy.

Officer Verification

  • Maintain Officer verifications - All categories
  • Communications with Agency personnel for approvals
  • Account setup for payment details and changes to department credentials

Qualifications & Skills

Education:

High school diploma or equivalent (required). Bachelor's degree in Accounting, Finance, Business, or related field (preferred).

Experience:

  • 1-3 years of experience in an invoicing or accounts receivable role (preferred).
  • Experience with customer relationship management tools: Salesforce Service Cloud and Slack
  • Experience with Microsoft 365 (Excel, PowerPoint, Word) or Google Workspace (Sheets, Presentations, Docs)

Skills:

  • Strong attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Good communication skills, both written and verbal.
  • Problem-solving abilities and the ability to work independently and as part of a team.
  • Basic understanding of accounting principles and invoicing procedures.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events

Ability to commute/relocate:

  • Ortigas: Reliably commute or planning to relocate before starting work (Preferred)

Language:

  • English (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

  • invoicing / data entry specialist

    1 week ago

    Ortigas, Metro Manila, Philippines Private Advertiser Full time ₱250,000 - ₱500,000 per year

    Job DescriptionINVOICING / DATA ENTRY SPECIALISTResponsibilities:• Enter electronic invoices which include internal store transfers• All other miscellaneous supplier invoices entered• Maintain an accurate database by finding discrepancies in price, quantities, and products• Dial into relevant stores to gain access to store transfers if not supplied...

  • Senior Accounts Payable Officer

    1 week ago

    Ortigas, Philippines EnablesGROUP Full time ₱624,000 - ₱816,000 per year

    Job Details:The client is seeking a highly organized and detail-oriented Senior Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing a high volume of invoices and payments, ensuring the accuracy and timeliness of all transactions. This role plays a vital part in maintaining strong vendor...

  • Accounts Payable

    4 weeks ago

    Ortigas Center, Philippines The Technical Consultant House Full time

    Job Title: Accounts Payable (AP) Specialist – Freight & Logistics Department: Finance / Accounting Reports To: Finance Controller / Accounting Supervisor Job Summary: The Accounts Payable (AP) Specialist is responsible for processing, verifying, and reconciling supplier invoices related to airfreight import and export operations. This role ensures...

  • Customer Service Specialist

    1 week ago

    Ortigas, Metro Manila, Philippines Prime Technology Specialist Incorporated Full time ₱150,000 - ₱250,000 per year

    Job Description:We are looking for a Customer Service Specialist with proven experience in customer support, preferably from the lending or financial services industry. The successful candidate will handle client inquiries, assist with loan applications, and ensure excellent customer satisfaction.Responsibilities:Respond to customer inquiries regarding...

  • Customer Card Customer Service Specialist

    1 week ago

    Ortigas, Metro Manila, Philippines Prime Technology Specialist Incorporated Full time ₱200,000 - ₱250,000 per year

    Customer Service Specialist (LuvIt Customer Card)Industry: Lending / Banking / Financial ServicesLocation: Ortigas Pasig Employment Type: Full-time Onsite / Mon to FridayJob Summary:We are looking for a Customer Service Specialist to handle inquiries and concerns related to the LuvIt Customer Card. The role focuses on providing high-quality assistance to...

  • Customer Support Specialist

    24 hours ago

    Ortigas, Philippines HR TechX Corporation Full time ₱300,000 - ₱360,000 per year

    Job description:OverviewThe Customer Support Specialist provides support in processing and managing client financial transactions, with a focus on ensuring accuracy, compliance, and timely resolution of client requests. The role is responsible for coordinating account updates, monitoring financial documents, and addressing service inquiries to maintain a...

  • Import Seafreight Coordinator Back Office

    4 weeks ago

    Ortigas Center, Philippines The Technical Consultant House Full time

    Job Title: Import Seafreight Coordinator – Back Office Department: Logistics / Import Operations Reports To: Import Manager / Operations Supervisor Job Summary: The Import Seafreight Coordinator (Back Office) is responsible for managing all back-end processes related to Full Container Load (FCL), Less than Container Load (LCL), and Direct Import...

  • Accounts Officer

    2 weeks ago

    Ortigas, Philippines EnablesGROUP Full time ₱280,000 - ₱420,000 per year

    JOB DETAILWe are seeking a detail-oriented and proactive Accounts Officer to manage the end-to-end Accounts Payable and Accounts Receivable functions within our finance team. This role is responsible for ensuring the accurate processing of supplier invoices, maintaining vendor and customer accounts, reconciling transactions, and supporting regular financial...

  • order processing officer

    1 week ago

    Ortigas, Metro Manila, Philippines HealthPrescription Inc Full time ₱200,000 - ₱250,000 per year

    ey Responsibilities:Order ManagementReceive, review, and process customer Purchase Orders (POs) through approved systems or channels (e.g., email, ERP, Viber, or order portals).Verify order details such as product codes, pricing, terms, and customer information prior to encoding.Encode orders accurately into the system for approval and dispatch.Coordination...

  • ONSITE - HR Operations Specialist

    1 week ago

    Ortigas, Metro Manila, Philippines Private Advertiser Full time ₱1,200,000 - ₱2,400,000 per year

    The HR Operations Specialist plays a key role in managing the full employee lifecycle — including recruitment, onboarding, offboarding, promotions, compensation updates, compliance, reporting, and HRIS administration. This role also supports accurate and timely payroll processing in coordination with the payroll team. As an HR Operations Specialist, you...