Accounts Payable

2 weeks ago

Ortigas Center, Philippines The Technical Consultant House Full time

Job Title: Accounts Payable (AP) Specialist – Freight & Logistics
Department: Finance / Accounting
Reports To: Finance Controller / Accounting Supervisor


Job Summary:
The Accounts Payable (AP) Specialist is responsible for processing, verifying, and reconciling supplier invoices related to airfreight import and export operations. This role ensures accuracy in financial records, correct application of charge codes, and compliance with company accounting procedures. The position requires attention to detail, efficiency, and strong coordination with operations and logistics teams.


Key Responsibilities:
• Review and process supplier invoices accurately and in a timely manner.
• Verify invoice details, including supplier name, date, invoice number, and shipment number.
• Enter invoice information into the accounting system, ensuring correct charge codes, cost amounts, and GST allocations.
• Match invoices with shipment records (master or house bill numbers) using system search functions as needed.
• Validate that total, GST, and final amounts match supplier invoices before posting and closing transactions.
• Apply appropriate charge codes based on the nature of services, including:
o Airfreight Import: Breakbulk Fee, Terminal Handling, Documentation, Cartage, Fuel Surcharge, Cargo Automation.
o Airfreight Export: Airline Transfer, Terminal Fee, Documentation, X-ray Fee, Cartage, Freight, Export Clearance, Health Permit/COO, Dangerous Goods Fee.
o Customs Charges: Clearance, Disbursement Fee, Quarantine, GST, Duty.
• Identify whether costs have been charged to clients and reconcile discrepancies when amounts differ from expected costs.
• Maintain accurate financial records and ensure invoices are posted and closed in compliance with company policies.
• Communicate with suppliers and internal departments to resolve billing issues or missing information.
• Assist in periodic reconciliations, reporting, and audit support related to accounts payable.


Qualifications:
• Minimum 2 years of experience in Accounts Payable, Billing, or Accounting, preferably within freight forwarding, logistics, or supply chain industries.
• Knowledge of freight cost structures, import/export documentation, and customs-related billing.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Proficient in accounting or logistics systems (e.g., CargoWise) and Microsoft Office, especially Excel.
• Understanding of GST and general accounting principles.
• Strong communication and problem-solving skills.


Skills & Competencies:
• High level of numerical accuracy and attention to detail.
• Excellent organizational and time management abilities.
• Analytical and process-oriented mindset.
• Ability to work both independently and collaboratively.
• Commitment to meeting deadlines and maintaining financial integrity.

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