Admin / Document Controller

23 hours ago

Olongapo City, Central Luzon, Philippines Splice Group Full time ₱20,000 - ₱25,000 per year

DOCUMENT CONTROLLER Responsibilities:

  • Establish and maintaining a document control system.
  • Ensuring all documents are properly labeled, versioned, and stored according to company standards.
  • Reviewing and updating existing documents to ensure accuracy and compliance.
  • Organizing and filing documents for easy access and retrieval.
  • Archiving old documents accordingly.
  • Tracking and managing document lifecycles from creation to archival.
  • Ensure Document confidentiality and security
  • Conducting document audits to verify accuracy and currency.
  • Assisting with internal and external audits.
  • Training other team members on document control procedures.

ADMINISTRATIVE Reponsibilities:

- Provide General Administrative support to the team

- Assisting with office task and procedures.

- Manage applications of business permits, LTO and other necessary.

QUALIFICATION:

  • Strong attention to detail; consistently careful, accurate, and thorough in handling documents.
  • Demonstrates a high level of precision and commitment to maintaining high standards.
  • Habitually reviews and checks work for errors and opportunities for improvement.
  • Proven experience and strong organizational skills in implementing and maintaining effective filing systems, including labeling and file retrieval processes.
  • Proficient in using cloud-based and online storage platforms (e.g., Google Drive, SharePoint, OneDrive, etc.) for document management.
  • Knowledgeable in scanning techniques, with an understanding of image resolution, file formats, and digital quality standards.
  • Displays sound judgment, common sense, and initiative in suggesting and implementing process improvements.
  • Able to work independently and proactively identify areas to enhance document control efficiency.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Pay raise
  • Promotion to permanent employee

Ability to commute/relocate:

  • Olongapo City: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Document Controller: 3 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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