Document Controller

About Brainbox

Brainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is aimed at providing people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love their what they do and become the best versions of themselves.

About the Role

We are seeking a Document Controller to support our client in the Mining & Construction sector. This role is essential in ensuring accurate management of project documentation, compliance with industry standards, and seamless communication between project stakeholders. Alongside document control duties, you will also assist with general administrative tasks to support daily business operations.

This is an exciting opportunity to work with a leading Australian company that values efficiency, safety, and precision in its operations.

Key Responsibilities

Document Control:

• Manage, organize, and maintain all project documentation in compliance with company and industry standards.
• Ensure version control, accuracy, and timely distribution of technical documents, drawings, and project files.
• Track document statuses and maintain a register of all project documentation.
• Coordinate with project managers, engineers, and external stakeholders to ensure smooth document flow.
• Archive and retrieve project documents as required.

Administrative Support:

• Provide administrative assistance to project and management teams.
• Draft and prepare correspondence, reports, and presentations.
• Schedule meetings, take minutes, and follow up on action items.
• Assist with general office tasks such as data entry, filing, and record keeping.
• Support HR/Finance departments with documentation when required.

Qualifications & Skills

• 2-3 years experience as a Document Controller, preferably in Mining, Construction, or Engineering industries.
• Strong knowledge of document management systems, version control, and compliance requirements.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills and ability to coordinate across teams.
• Experience with administrative tasks and office support functions.
• Ability to work independently with minimal supervision.

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

*

This role is subject to a number of skills and possible practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.

Work Location: Work location: Sto. Domingo, Angeles City (across Sacred Heart Medical Center)

Working shift: 8:30 am to 5:00 pm

Job Type: Full-time

Ability to commute/relocate:

• Angeles: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your desired salary?
• What is your notice period?

Experience:

• document controller: 2 years (Preferred)
• Australian client: 1 year (Preferred)

Work Location: In person