Admin/Document Controller

3 days ago

Olongapo City, Central Luzon, Philippines Splice Asia Inc. Full time $40,000 - $60,000 per year

DOCUMENT CONTROLLER Responsibilities:

  • Establish and maintaining a document control system.
  • Ensuring all documents are properly labeled, versioned, and stored according to company standards.
  • Reviewing and updating existing documents to ensure accuracy and compliance.
  • Organizing and filing documents for easy access and retrieval.
  • Archiving old documents accordingly.
  • Tracking and managing document lifecycles from creation to archival.
  • Ensure Document confidentiality and security
  • Conducting document audits to verify accuracy and currency.
  • Assisting with internal and external audits.
  • Training other team members on document control procedures.

ADMINISTRATIVE Reponsibilities:

- Provide General Administrative support to the team

- Assisting with office task and procedures.

- Manage applications of business permits, LTO and other necessary.

QUALIFICATION:

Strong attention to detail; consistently careful, accurate, and thorough in handling documents.

  1. Demonstrates a high level of precision and commitment to maintaining high standards.
  2. Habitually reviews and checks work for errors and opportunities for improvement.
  3. Proven experience and strong organizational skills in implementing and maintaining effective filing systems, including labeling and file retrieval processes.
  4. Proficient in using cloud-based and online storage platforms (e.g., Google Drive, SharePoint, OneDrive, etc.) for document management.
  5. Knowledgeable in scanning techniques, with an understanding of image resolution, file formats, and digital quality standards.
  6. Displays sound judgment, common sense, and initiative in suggesting and implementing process improvements.
  7. Able to work independently and proactively identify areas to enhance document control efficiency.

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