HR & Admin Assistant

3 days ago

Makati City, National Capital Region, Philippines O&B Full time ₱250,000 - ₱500,000 per year

As the HR & Admin Assistant, you'll be vital in ensuring the smooth delivery of HR services and the day-to-day operations of the department.

You'll assist with onboarding, record management, benefits administration, internal communications, and more.

Work Setup: Hybrid – 3x/week

Work Location: Makati

Duties and Responsibilities

  • Assist in Onboarding:
    Coordinate checklists, prepare documentation, and ensure timely completion of onboarding tasks.
  • Support Learning & Development:
    Help maintain the L&D database and assist with scheduling and documenting training sessions.
  • Support HR Operations:
    Assist with company benefits (like HMO and statutory benefits) and track employee transactions and concerns.
  • Coordinate Timekeeping:
    Work closely with Accounting to monitor and update leave applications and attendance.
  • Manage Employee Records:
    Maintain and update employee 201 files, HR records, and ensure confidentiality and compliance.
  • Administer Offboarding:
    Coordinate exit processes, including documentation, clearance tracking, and equipment returns.
  • Manage Databases:
    Keep all employee information, HR trackers, and internal databases consistently updated and accurate.
  • Handle Internal Communications:
    Send out scheduled announcements such as holiday memos, birthdays, work anniversaries, and other HR-related notifications.
  • Provide General Admin Support:
    Offer additional clerical support to ensure smooth HR operations.

Required Skills & Qualifications

  • Detail-Oriented & Dependable:
    You enjoy organizing, documenting, and following step-by-step processes with precision.
  • Calm & Steady:
    You work well under pressure and can juggle multiple administrative tasks without missing a beat.
  • Team Player:
    You're eager to support the Senior HR & Admin Manager and collaborate effectively with other departments.
  • Positive Attitude & Service Mindset:
    You approach your work with a helpful, "can-do" attitude and are happy to handle routine tasks.
  • Trustworthy:
    You understand the sensitive nature of HR work and handle information with the utmost care and confidentiality.
  • Comfortable with Digital Tools:
    You're familiar with Google Workspace and willing to learn new tools like Asana or other systems as needed.
  • Committed & Proactive:
    While previous HR/admin experience is a plus, it's not required—what matters most is your commitment, follow-through, and initiative

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