Accounts Payable Processor

1 week ago

Davao City, Davao, Philippines DOLE ASIA COMPANY, LIMITED Full time ₱1,200,000 - ₱2,400,000 per year

JOIN OUR TEAM We're On a Mission to Bring Sunshine for All

Dole is one of the world's largest producers and marketers of high-quality fresh fruits, with a growing line of quality packaged and frozen foods. Dole's dedication to quality is a commitment solidly backed by: comprehensive programs for food safety, scientific crop protection programs, stringent quality control measures, state-of-the-art production and transportation technologies, continuous improvement through research and innovation, and dedication to the safety of their employees, communities and the environment.

Job Purpose

The Accounts Payable Associate (Night Shift) is responsible for processing vendor invoices and providing other AP-related services, in accordance with the SSC Service Level Agreement (SLA) with the Divisions being supported.

Principal Duties and Responsibilities

Accounts Payable Processing

  1. Accurately process PO and Non-PO invoices, employee travel expenses, and intercompany debit/credit notes received via email or xSuite
  2. Monitor open invoices and proactively follow up on pending approvals within SAP/xSuite to ensure timely processing.
  3. Investigate and resolve invoice discrepancies, addressing vendor and internal stakeholder queries promptly.
  4. Perform vendor account reconciliations against statements of account as required
  5. Ensure accurate and timely processing of invoices in compliance with company policies.

Period-End Closing and Reporting

  1. Review open goods receipts (GR) to ensure timely invoice booking within the reporting period.
  2. Prepare intercompany purchase confirmation files to support financial reconciliation.
  3. Generate and submit accrual reports to ensure accurate financial reporting.
  4. Provide periodic reports such as purchase reports, lists of credit and debit notes, and AP aging to support market operations.
  5. Conduct quarterly and annual vendor reconciliations to maintain accurate financial records.

Compliance and Audit Support

  1. Provide necessary documentation and support for internal and external audits.
  2. Ensure adherence to statutory regulations, internal controls, SOX compliance, and company policies.
  3. Uphold financial integrity by following standard operating procedures and best practices in accounts payable processing.

Experience and Qualifications

Education

Bachelor's degree in accounting, Finance, or a related field.

Work Experience

  • With at least 2 years' experience in Accounts Payable.
  • Experience in working in SSC environment
  • Exposure in process improvements projects

Special Skills

  • Detail Oriented, pro-active, able to thrive in transitioning high pressure environment.
  • Good customer-oriented mindset and interpersonal skills
  • Strong knowledge of accounting principles and financial software, preferably SAP.
  • Knowledgeable on using MS Applications (Excel, Word and Power Point).
  • Excellent communication skills, both written and verbal.
  • Keen to details

Other Requirements

  • Willing to be based in Davao City

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