Executive Assistant

1 week ago

Manila, National Capital Region, Philippines Zenith Outsourcing Pty Ltd Full time ₱240,000 - ₱360,000 per year

IMMEDIATE HIRING

Overview

We are seeking a highly motivated and detail-oriented professional to join our team as an Executive Assistant & Sales/Operations Coordinator. This full-time position combines executive support, sales coordination, project management, and client communications. Sales makes up a large part of the role, with responsibilities including calls, appointment setting, lead management, and customer enquiries. The remaining responsibilities include executive assistance to the CEO, project management, and operational coordination. This position is designed as a long-term opportunity with a clear pathway to management.

Key Responsibilities

Sales & Lead Management

· Make outbound and inbound calls to leads during Sydney time (9am–8pm), including outside typical office hours.

· Treat new leads as urgent, responding immediately.

· Manage CRM accuracy at all times.

· Confidently set appointments and follow up on leads through phone, email, and chat-to-sale processes.

· Respond to all social media leads, messages, and comments in real time.

· Attend weekly sales coaching sessions to continuously improve skills.

Executive Assistant Duties

· Act as the EA to the CEO.

· Support communication with multiple stakeholders and ensure timely follow-ups.

· Provide daily end-of-shift reports.

Customer Service & Inbox Management

· Respond to existing customer enquiries promptly.

· Manage the shared email inbox and app inbox.

· Escalate issues and track resolutions.

Project Management & Operations

· Coordinate project timelines, staff schedules, and invoices.

· Upload course materials and resources.

· Schedule social media posts (content creation not required).

· Create and refine SOPs.

· Manage projects when sales activities are completed.

Tools We Use (Training Provided)

· Everfit

· Mindbody

· Outlook

· Calendly

· Teamwork

· CRM systems (ActiveCampaign, GymLeads, etc.)

· Social media scheduling tools

Qualifications

· 2+ years' experience in sales coordination, appointment setting, executive support, or customer service.

· Excellent phone manner and communication skills.

· Experience with CRM systems and accurate record keeping.

· Strong organisational skills.

· Independent worker who thrives in fast-paced environments.

Nice to Have

- Background in coaching, fitness, wellness, or lifestyle industries.

- Familiarity with online program delivery and launches.

Growth & Incentives

- Probation period: 12 weeks.

- Performance bonus available after probation with proven results.

- Career pathway to management overseeing admin, sales, and project teams.

Work-from-Home Requirements:

  • A stable internet connection with a minimum speed of 25 Mbps.
  • A dedicated and quiet workspace free from distractions.
  • A reliable computer or laptop with updated software compatible with job-related tools and platforms.
  • Headset and webcam for virtual meetings and communication.
  • Willing to work with remote monitoring software

Job Highlights

Willing to start Immediately

How to Apply:Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and why they are a good fit for this position to

Job Type: Full-time

Pay: From Php30,000.00 per month

Benefits:

  • Work from home

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