Executive Assistant

46 minutes ago

Manila, National Capital Region, Philippines van den Boom & Associates Full time ₱1,200,000 - ₱2,400,000 per year

Executive Assistant

van den Boom & Associates

Hybrid | Metro Manila

Full Time

van den Boom & Associates is a US-based services firm. We specialize in supporting life science companies primarily through part-time accounting, finance, and operational support. We're seeking an exceptionally organized and detail-driven Executive Assistant to join our growing team

Check out our website to learn more:


ABOUT THE ROLE

The Executive Assistant will provide high-level administrative support to our Partners and leadership team. This role requires impeccable attention to detail, strong communication skills, and a proactive approach to anticipating needs. A key responsibility will be coordinating complex travel logistics and scheduling across time zones. The ideal candidate thrives in a fast-paced, service-oriented environment and has a passion for keeping people and processes running smoothly.

WORK SCHEDULE: US PST hours

POSITION TYPE: Full-time, Night Shift (7:30 AM – 4:30 PM US PST)

WORK ARRANGEMENT: Hybrid, 1 day a week in our BGC office


YOUR MISSION

• Manage complex calendars, coordinate meetings, and handle scheduling for Partners and leadership team

• Book and manage all travel arrangements (flights, hotels, transportation) while maintaining accuracy and cost efficiency

• Support the preparation of reports, presentations, and correspondence

• Serve as a communication liaison—ensure messages, updates, and materials are relayed clearly and promptly

• Maintain confidentiality and professionalism when handling sensitive information

• Partner with Operations and People teams on administrative and project-based initiatives as needed

Candidates must demonstrate some business travel booking experience to effectively coordinate corporate travel arrangements.


PREFERRED SUPERPOWERS

• Bachelor's degree in Business Administration, Management, or related field preferred

• Proven experience as an Executive Assistant or similar high-level administrative role

• Exceptional organizational and time-management skills — details are your superpower

• Outstanding written and verbal communication skills

• Ability to manage competing priorities calmly and efficiently

• Tech-savvy and comfortable with tools like Microsoft Office and Asana

• Demonstrated discretion and professionalism with confidential information

• Proactive problem-solver who anticipates needs before they arise

• Experience working across international teams and time zones a plus

A minimum of 4+ years of Executive Assistant experience is required for this position.

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