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Visa and HR Coordinator

2 weeks ago

Pasig, National Capital Region, Philippines MegaXcess IT Solutions Inc. Full time $40,000 - $60,000 per year

JOB SUMMARY

We are seeking a proactive and detail-oriented Visa & HR Engagement Coordinator to support both visa/immigration processes and HR engagement activities. This hybrid role includes guiding expats through visa applications, while also planning and executing employee engagement events. The ideal candidate is organized, people-oriented, and willing to manage both administrative and on-ground tasks.

JOB RESPONSIBILITIES/DUTIES

1. Visa & Immigration Coordination (Client-Facing):

  • Act as the single POC for all visa and immigration matters for employees and expatriates.
  • Manage end-to-end visa processing, including document collection, coordination with legal/visa consultants, tracking application status, and ensuring timely approvals.
  • Liaise with external immigration authorities, consultants, and legal representatives to ensure compliance with immigration laws.
  • Maintain up-to-date records of visa statuses, renewals, and expirations, and initiate timely actions to avoid lapses.
  • Prepare and process invitation letters, employment letters, and any other required documentation for visa applications.
  • Coordinate onboarding logistics for expats, including airport pick-up, temporary accommodation, and orientation.
  • Provide ongoing support during the expat's assignment to ensure a smooth experience.

HR & Employee Engagement (Internal-Facing):

  • Planning, organizing, and executing employee engagement activities such as team-building events, festive celebrations, wellness initiatives, and CSR activities.

  • Work closely with internal stakeholders to create an inclusive and engaging work environment.

  • Coordinate vendors, logistics, and communication for events.

  • Handle on-ground support before and during events (e.g., setup, materials, coordination).
  • Collect feedback and analyze the impact of engagement activities to enhance future programs.
  • Support HR documentation and internal communication when needed.

JOB QUALIFICATIONS

  • Bachelor's degree in Human Resources, Business Administration, International Relations, or a related field.

  • 1–2 years of experience in visa processing, HR coordination, or a similar support role.

  • Knowledge of international visa processes is a strong advantage.

  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Comfortable with administrative tasks and hands-on event support.
  • Proficiency in MS Office (Excel, Word, PowerPoint); experience with CRM or HRIS tools is a plus.