Export Sales Officer

Job Objectives:

In-charge of coordinating export sales with the end-in-view of specializing management of accounts, improving service levels and building excellent working relationship with the customer and its team members.

Duties and Responsibilities:

1. Secures and processes sales orders

• Receives purchase orders and prepares proforma offers for buyer confirmation.

• Amends and revises proforma invoices based on buyer corrections and additions.

• Obtains buyer approved offers.

• Coordinates buyer confirmed orders with CMG for approval vis-à-vis account receivables. Send SOA when necessary to keep account up to date.

• Transmit finance approved orders to operations and value chain – customer service and logistics for planning, production, and order delivery.

• When necessary, prepares loading / shipment plan for approval of the buyer.

1. Directly liaises with buyers in all the regions

• Provide details of order deliveries and updates on status of orders as well as follow-up consolidators / local buyers pick-up schedules.

• Obtain order replacements / alternatives for out-of-stock requirements as well as fillers to maximize stowage.

• Track warehouse stock inventory readings.

• Gather periodically concerns and issues and effectively raise the same for resolution.

• Collect and or obtain payment / proof of payment advice for all account receivables.

1. Coordinates with CPG, operations and value chain, production and delivery of the orders and related materials.

• Provide operations order-specific instructions in compliance with buyer requirements.

• Align and coordinate with CPG label and printing needs to deliver orders including issuance of corresponding POs for purchase requests.

• Monitor label and overprint job orders and coordinate speedy delivery.

• Monitor progress of orders in relation to delivery schedules.

• Gather updates via a weekly rebalancing meeting.

• Provide operations with information on replacements and additions.

• Track order-to-delivery lead-time and propose measures to improve.

• Coordinate with Logistic and 3rd party broker shipment booking / loading.

• Prepares monthly order tracking.

1. Manages shipment documentation for all the regions

• Align and coordinate with logistics, customer service and 3rd party broker preparation and completion of shipment documentation.

• Consolidate shipping documents and transmit soft and hard copies to buyers.

• Prepare additional documentation to accompany shipments as would be requested by buyers.

• Consolidate and transmit to finance copies of invoices and related payments for reconciliation and recording.

1. Track monthly account and regional performance.

2. Performs other related duties as would be assigned.

Minimum Qualifications:

•College Degree; preferably from Business / Marketing course

•Proficient in Microsoft Office Applications –Word & Excel

•Has sales experience and is able to negotiate and sell

•Knowledgeable in Import / Export Procedure is a plus

•Analytical Skills. Must be able to transform data into valuable information that would provide sound basis for business decisions.

•Communication. Must be good in oral and written communication. Must also be sensitive to the peculiarities of dealing with people of different cultures. Must command the respect, cooperation, and professionalism through his demeanor.

•Interpersonal Skills. Must be an excellent team player, yet capable of working with minimum supervision. Should be able to relate to people in an amicable yet firm way, reflective of the core values and ethics he brings into the workplace.

•Creativity. Must be able to think out of the box in addressing business opportunities. Perspective should not be limited to a myopic view of the business.

•Integrity. The degree of integrity must be beyond reproach. All dealings and business decisions must be made in the best interest of the company without prejudice to personal gain.