External Affairs Office Staff

4 days ago

Quezon City, National Capital Region, Philippines TopRank Review Academy Full time ₱600,000 - ₱800,000 per year

Job Description:

  1. Partnerships & Linkages


• Assist in identifying, initiating, and maintaining partnerships with academic institutions, industry partners, NGOs, and international organizations.


• Draft and process Memoranda of Agreement (MOA), Memoranda of Understanding (MOU), and related documents.


• Monitor, evaluate, and document partnership outcomes.

  1. Regulatory & Accrediting Body Coordination


• Facilitate communications with CHED, DepEd, TESDA, Bureau of Immigration, and other agencies.


• Prepare and submit reports required for accreditation and compliance (e.g., PAASCU, ACSCU, AUN-QA).

  1. International Certification & Rankings


• Gather, organize, and analyze institutional data relevant to global ranking frameworks (e.g., WURI, THE Impact Rankings, QS).


• Assist in drafting write-ups, narratives, and evidence-based reports for ranking submissions.


• Coordinate with academic departments, research units, and extension offices to collect required data.


• Track submission timelines, ensure timely compliance, and maintain institutional archives of ranking reports.

  1. Public Relations & Communication


• Draft official letters, press releases, and communication materials for external stakeholders.


• Contribute to institutional branding and promotion in local and international platforms.


• Document and publish reports of external affairs activities.

  1. Community & Internationalization


• Support implementation of community extension projects and CSR initiatives.


• Assist in organizing international benchmarking visits, student/faculty exchange programs, and joint research collaborations.

  1. Event Support


• Assist in planning, coordinating, and documenting external events such as conferences, seminars, and institutional visits.


• Handle logistics, invitations, and follow-up communications.

  1. Administrative & Research Support


• Maintain updated databases of partner institutions, linkages, and ranking submissions.
• Ensure proper documentation, record-keeping, and retrieval of external affairs files.
• Perform other related duties as assigned by the External Affairs Head or the School Administration.

Education:

  • Bachelor's degree in Communication, Public Relations, International Studies, Business Administration, Education, or other related fields.

Experience:

  • At least 1 year of work experience in external relations, public affairs, research coordination, academic partnerships, or accreditation/ranking initiatives (fresh graduates with strong internship/volunteer background may also be considered).

Skills & Competencies:

  • Excellent written and oral communication skills (English and Filipino).
  • Proficiency in MS Office, Google Workspace, and digital communication platforms. Strong research and documentation abilities, particularly in data gathering, report writing, and institutional profiling.
  • Familiarity with university ranking systems (e.g., QS, THE, WURI) and accreditation standards (PAASCU, ACSCU, AUN-QA).
  • Ability to coordinate with government agencies (CHED, DepEd, TESDA, LGUs) and international organizations.
  • Project and event management skills.

Personal Qualities:

  • Highly organized, detail-oriented, and deadline-driven.
  • Professional, adaptable, and capable of working both independently and collaboratively. Has initiative, discretion, and strong interpersonal networking skills.

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