Administrative/Executive Assistant

3 days ago

Work from Home, Philippines Dynamic Offshore Pty Ltd Full time

Position Title: Administrative/Executive Assistant

Schedule: Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: VIC, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

Our client in Victoria is seeking a highly organized, reliable, and proactive Administrative/Executive Assistant to support daily business operations. This role involves a combination of executive support, general administration, communication management, social media coordination, and basic bookkeeping.

The ideal candidate will be tech-savvy, detail-oriented, and confident in managing multiple tasks while supporting a fast-paced environment. Experience working with Australian clients—particularly within construction, trades, or related industries—is advantageous.

Key Responsibilities

Executive & Administrative Support

  • Manage calendars, appointments, schedules, and reminders for the executive team.
  • Handle email correspondence, drafting replies, sorting priorities, and organizing inboxes.
  • Answer phone calls professionally and manage follow-ups as needed.
  • Prepare, maintain, and regularly update business proformas, templates, and estimating forms.
  • Organize digital files, documents, and records to maintain efficient operations.

Social Media & Marketing Support

  • Manage business social media accounts on Instagram, Facebook, LinkedIn, and other platforms.
  • Create visual content using Canva, CapCut, or similar editing tools.
  • Assist with posting schedules, engagement, and basic content planning.

Bookkeeping & Software Support

  • Perform basic bookkeeping tasks using Xero (preferred): invoicing, expense entry, payments, and reconciliations.
  • Work with BuildXact or similar construction/project management software to assist with job tracking, documentation, and simple estimating support.

Key Requirements

  • 2–3+ years of experience in an Administrative or Executive Assistant role.
  • Strong communication skills (written and verbal).
  • Excellent organizational skills with the ability to manage competing priorities.
  • Proficiency in:

· Microsoft Office Suite and general productivity tools

· Xero for basic bookkeeping (preferred)

· Canva and CapCut for social media content creation

· BuildXact or similar construction software

  • Ability to develop and maintain business templates, estimating forms, and administrative documents.
  • Strong attention to detail, accuracy, and follow-through.
  • Positive, proactive attitude with the ability to work independently.
  • Experience supporting Australian clients; construction industry experience is an advantage

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php35, Php50,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Work from home

Application Question(s):

  • How much would your asking salary package (PHP) be?

Experience:

  • Microsoft Office Suite and Dropbox.: 1 year (Required)
  • administrative or office support role with AU clients : 1 year (Required)
  • Australian construction or building industry: 1 year (Required)
  • BuildXact or similar construction software: 1 year (Required)
  • Canva and CapCut for social media content creation: 1 year (Required)
  • Xero (basic bookkeeping tasks): 1 year (Required)

Work Location: Remote

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