Sales Coordinator

Job Summary

Assist the Broker Management Team Head in overseeing the broker sales network and executing approved sales and marketing programs. Provide regular sales updates to sellers through visits, social media, SMS, calls, and meetings. Handle the team's administrative tasks, including safekeeping accreditation contracts, preparing sales reports, transmitting buyer documents, and distributing sales materials.

Main Duties & Responsibilities:

• Assists in the recruitment and reactivation of brokers by preparing the necessary documents for the accreditation of brokers and interviewing brokers subject to accreditation.
• Ensures that the newly accredited premier and classic brokers will attend various training programs (personal and virtual training) and site orientation activities such as PKS, Selling Techniques, Documentation, and others
• Coordinates with Training and Recruitment in enrolling for various training schedules and ID issuance.
• Coordinates with the accounting personnel for proper endorsement of accreditation requirements needed in the processing and release of commissions.
• Manages Brokers Management Facebook page and messenger account by answering queries, posting sales and marketing updates, scheduling activities, promos and incentives, project ads, advisories, etc.
• Creates and manages Facebook group chats of accredited brokers with their sellers for daily information dissemination/updating, such as promos, inventory, computations, memorandum, submission of buyer's documents, etc.
• Regularly coordinates and sends updates such as available inventories, pricelist, sample computations, promos and incentives, and schedule of sales activities.
• Coordinates with premier and classic brokers to attend various sales events like virtual meetings, virtual brokers assemblies, virtual training, etc
• Disseminates new guidelines, policies, and other memoranda affecting brokers and sellers in their various sales campaign activities through phone calls, emails, text messages, and social media platforms.
• Regularly conducts Premiere and Classic brokers' weekly visitation at their offices.
• Regularly attends weekly or monthly broker group meetings with their sellers.
• Assists in routing the requests of buyers and brokers to the concerned departments relative to the transfer of units, change of financing scheme, moving in, release of commission, and other concerns of brokers.
• Prepares and recommends the schedule and brokers' assignment on all selling activities such as site manning, mall exhibits, and saturation activities every month.
• Coordinates, implements, and monitors approved selling activities of brokers as scheduled and provides post-activity reports.
• Assists in the various functions of the Broker Management Team in terms of the following activities:

a. Face-to-Face and Zoom Meetings

b. Project briefing and updating, Seminars, and training programs

c. Site visits/orientations

d. Motorcade and or Sales Caravan

e. Weekend Site Reservations / Weekend Virtual Reservations

f. Mini open houses, grand open houses, Virtual Open Houses

g. Blessing and launching of new projects and new models

h. General assemblies and recognition

i. Other selling activities and marketing events such as housing fairs and housing bazaars.

• Facilitates brokers' requests in terms of sales and marketing collaterals such as brokers' ads, printed and e-file sales brochures & flyers, tarpaulins, streamers, posters, pricelists, maps, AVPs, virtual house tours, and other pertinent sales documents
• Entertains various inquiries of brokers and their buyers and coordinates with the proper department for immediate response.
• Assists in preparing necessary monthly reports of brokers' sales performance for management information and the granting of brokers' commissions, awards, and other incentives.
• Prepares, screens, and consolidates a list of qualifiers for the annual and semi-annual promos and incentives.
• Prepares accounts for commission overrides of brokers and sellers on a weekly and monthly basis.
• Performs other sales and marketing-related tasks that may be assigned.

Minimum Qualifications:

• Bachelor's degree in Business Administration, Marketing, or any related course
• At least 1–2 years of experience in sales coordination, administrative support, or a related role (real estate experience is a plus)
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Detail-oriented, proactive, and able to work with minimal supervision
• Willing to travel or be assigned in project sites when needed

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion

Education:

• Bachelor's (Required)

Experience:

• Sales Coordinator: 1 year (Preferred)

Location:

• San Pedro (Preferred)

Willingness to travel:

• 75% (Required)

Work Location: In person