Corporate Accounts Payable Specialist

13 hours ago

Ayala Alabang, National Capital Region, Philippines eClerx Full time $60,000 - $80,000 per year

Key Accountabilities

Strategy & Governance

  • Coordinates with accounting team as part of month end close process
  • High level of expected collaboration across all divisions and site locations
  • Ability to communicate effectively and precisely with vendor

Business Processes

  • Sorts, matches, and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into D365
  • Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
  • Reviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requests
  • Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possible
  • Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable
  • Compiles bi-weekly cash requirements reports for the accounting team
  • Performs allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers and location dimensions during vouchering process
  • Enters Form W-9 information into vendor maintenance as needed and processes annual 1099 forms
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Completes various required monthly General Ledger account reconciliations
  • Other accounting and finance duties as assigned

Reporting

  • Accounts Payable aging reports
  • Ad hoc requests

Skills

  • Ability to meet critical deadlines and achieve organizational objectives
  • Must be proficient in Microsoft Office Suite, with a proficiency in Excel
  • Proficiency and experience with accounting software; D365
  • Excellent written and verbal communication skills; ability to work across departments and multiple site locations
  • Strong attention to detail and excellent organizational skills a must
  • Meticulously thrives in a fast paced environment to meet required deadlines
  • Ability to prioritize daily tasks

Knowledge and Experience

  • 5+ years of proven experience processing accounts payable
  • Experience working in a collaborative environment
  • Accounting Degree preferable but not necessary

Others:

  • 5 years of experience, with a solid General Ledger foundation including multiple legal entity (intercompany), multiple locations, divisions, etc. experience. A bonus would be someone who has dealt with pass-through contracts with a fixed and variable component.
  • Must be willing to work night shift schedules (US hours), and during PH Holidays.
  • Must be able to work at Alabang, Muntinlupa when work in the office resumes.

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