Senior Accounts Payable Specialist

4 weeks ago

Ayala Alabang, National Capital Region, Philippines Tap Growth ai Full time
Job Summary

The Senior Specialist – Accounts Payable supports the daily operations of the Procure-to-Pay process, ensuring accurate and timely invoice processing, payments, and account reconciliations in compliance with company policies. This role reviews the work of junior specialists, handles vendor inquiries, supports audits, prepares reports, and assists in process improvements and special projects. The role also includes team supervision and mentoring responsibilities.

Key Responsibilities
  • Review and process service invoices, employee expense reports, and voucher registers
  • Ensure timely and accurate payment processing within the scheduled timeline
  • Review payment batches and coordinate with local finance for funding approvals
  • Maintain and ensure updates to Delegation of Authority (DOA)
  • Monitor AP Aging Reports and resolve discrepancies with vendors and internal departments
  • Prepare and review monthly accruals with correct account coding
  • Serve as a liaison with ERP system support for AP and payment processes
  • Investigate and resolve AP-related discrepancies in the cashbook
  • Ensure service level agreements and performance metrics are consistently met
  • Handle supplier inquiries and provide audit support when required
Accounts Reconciliation & Reporting
  • Review and reconcile supplier statements and AP accounts
  • Identify, resolve, and document discrepancies; propose correcting entries
  • Analyze AP account balances and prepare account reports
  • Generate and send monthly balance confirmations to partner entities
  • Support monthly declarations and reporting requirements (e.g. CARS data submissions)
Administrative & Project Support
  • Compile data for monthly Balance Scorecard (BSC) reporting
  • Track and update man-hours for process billing and attendance systems
  • Support system or process implementation projects, including UAT and documentation
  • Participate in continuous process improvements and documentation updates
People Management & Development
  • Supervise Accounts Payable Specialists, including task assignments and daily oversight
  • Coach and mentor junior staff and participate in performance evaluations
  • Address team conflicts and promote recognition of good performance
  • Assist in hiring, onboarding, and training of new team members
Principal Relationships
  • Internal: Team Lead/Supervisor, AP Specialists, Procurement Team, Local Finance Teams
  • External: Vendors/Suppliers, Consultants, Auditors
Qualifications
  • Must Have: Bachelor's Degree in Accountancy, Finance, or equivalent
  • Minimum of 4 years of experience in Accounts Payable or General Accounting
  • Hands-on experience with ERP systems (e.g. MFG Pro, Oracle)
  • Advanced MS Excel and Google Workspace skills
  • Strong analytical thinking and attention to detail
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and ability to work well in teams
    • Preferred: CPA or background in business-related courses
    • Experience in a Shared Services or BPO environment
    • Ability to work independently with minimal supervision
    • Experience working in multicultural and international teams
    Seniority level
    • Mid-Senior level
    Employment type
    • Full-time
    Job function
    • Other
    Industries
    • IT Services and IT Consulting

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