Executive Assistant

1 week ago

Pasig, National Capital Region, Philippines Gentry Press OPC Full time $40,000 - $60,000 per year
  • Provides a wide range of complex office administration and support to the President.
  • Serves as principal administrative contact and liaison with all external contacts, including government and media agencies.
  • Develops, implements, and administers departmental office systems and procedures.
  • Establishes office procedures, policies, and operations. Interprets and communicates policies and processes.
  • Monitors budget, including tracking expenditures and providing reports.
  • May prepare spreadsheets for budgets or contracts, including tracking and maintaining expenditures and reconciling accounts.
  • Prepares financial reports using online financial systems or oversees and directs the work of an associate preparing the reports.
  • May serve as an approver for financial transactions representing the President.
  • May maintain records. May assist with interviewing potential candidates for open positions.
  • Review, assess, route, answer, and monitor follow-up action steps in correspondence.
  • Gathers and analyzes information required for administrative reporting.
  • Provides a wide range of support, including keyboarding, composing, and editing letters, memoranda, reports, presentations, and cases.
  • Prepares copy for publication or submission of proposals and/or reports.
  • Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses Internet, may include web maintenance and design.
  • Serves as principal contact and source of information for customers of the company.
  • Manages complex calendars and arranges for meetings, appointments, and travel arrangements.
  • Coordinates events, including book launches and meetings
  • Performs library/research work and summarizes findings.
  • Creates and maintains filing system(s).
  • Answers and routes phone calls, mail, and e-mail messages and may handle a range of information dissemination.
  • Accomplishing related duties as required

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