HR Officer

Full job description

The HR Officer assists in HR programs and activities, manages administrative services including office and building operations, supports budget planning and monitors expenditures, and oversees the department's administrative requirements.

RESPONSIBILITIES

• Assist in human resources activities and programs:
• Schedules, screens, and conducts preliminary interviews with prospective applicants.
• Endorses qualified applicants for interview with requisitioning departments heads.
• Update Associates' records to all government offices related to employment (e.g., Tax Identification) and payroll bank account for the new hires.
• Monitor & finalize timekeeping of Associates for payroll preparation.
• Process Associates' benefits such as but not limited to group hospitalization, uniform, life insurance, etc.
• Ensure timely submission of all government remittances.
• Facilitate new-hire orientation and other in-house training.
• Plan, organize, and implement Associate engagement activities such as but not limited to Team building, Christmas party, Trainings, and Performance Evaluation, etc.
• Conduct & analyze workplace surveys; recommend programs based on the findings.
• Update and maintain the associates' 201 files.
• Manages administrative services activities such as but not limited to, building and office administration.
• Assist in the operational and budget planning process and monitor adherence of actual spending of the department to approved budgets.
• Oversees the administrative requirements of the department.
• Performs duties that may be assigned from time to time.
• Performance Management:
• Conducts performance appraisal feedback of direct and agency based employees with department heads (probationary, semi and annual appraisal and renewal of service contract)

Employee and Labor Relations:

• Conducts initial investigation based on the forwarded incident report by concerned department to be forwarded to HR Manager for review
• Prepares and facilitates concerns, grievances, inquiries, feedback to be escalated to the HR Manager
• Prepares timely and accurate reports such as but not limited to semi-annual performance appraisal, disciplinary timeline, agency feedback and agency employee feedback and recruitment reports
• Computes performance appraisal grades
• Generates monthly report of employees' attendance to HR Supervisor for disciplinary action and prepares tardiness memos and other disciplinary related letters to agencies and suppliers
• Conducts exit interview of separated employees and facilitates clearance signing
• Performs administrative functions as secondary in the absence of administration personnel and other HR and administrative tasks that may be assigned from time to time

REQUIREMENTS

• Bachelor's Degree in in Psychology, Organizational Development or any related course.
• At least 3-5 years of work experience in human resources and administration.
• Strong computer skills particularly with programs such as Microsoft Office and HRMS software.
• Has a good understanding of applicable labor laws and its processes
• Can work under pressure and handle confidential information, strong management and leadership skills.
• Excellent command of verbal and written English
• Knowledge in Philippine Labor Code or Law is an advantage

Job Types: Full-time, Permanent

Benefits:

• Company events
• Health insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person