Procurement Officer

We are looking for a detail-oriented and strategic Procurement Officer to manage sourcing, supplier partnerships, and cost optimization for our fast-growing marketing projects. You will handle the full procurement cycle—supplier selection, contract negotiation, compliance, and risk management—while working closely with internal teams to ensure timely and cost-efficient delivery of goods and services.

Key Responsibilities

1. Strategic Sourcing & Planning

• Develop procurement strategies that align with SAMG's project and business goals.
• Conduct spend analysis and identify high-impact sourcing opportunities.
• Perform market research and supplier mapping for new categories.
• Lead the RFI/RFP/RFQ process for major purchases.

2. Supplier & Vendor Management

• Source, screen, and onboard qualified suppliers.
• Maintain an approved supplier list with performance ratings.
• Conduct quarterly/annual supplier performance evaluations.
• Resolve supplier issues while fostering long-term partnerships.

3. Negotiation & Contract Management

• Negotiate favorable terms on pricing, payment, and service delivery.
• Draft, review, and manage contracts in collaboration with legal.
• Ensure contracts are properly signed, stored, and renewed.
• Monitor compliance and handle amendments or variations.

4. Cost Optimization & Financial Control

• Identify savings opportunities while ensuring quality.
• Track and report procurement-related expenses.
• Provide accurate cost estimates for budget planning.
• Run cost-benefit and TCO analyses.
• Collaborate with Finance on invoice reconciliation.

5. Procurement Systems & Digital Tools

• Implement procurement manuals and/or digital tools.
• Upload and maintain supplier contracts, quotations, and documents.
• Generate dashboards and reports for management review.
• Support digital transformation initiatives for procurement efficiency.

6. Compliance, Ethics & Governance

• Enforce SAMG's procurement policies.
• Verify supplier compliance with legal and regulatory requirements.
• Support audits with accurate documentation.
• Ensure all procurement processes are fair and transparent.

7. Analytical Thinking & Decision Making

• Evaluate supplier proposals and quotations.
• Monitor procurement KPIs (savings, lead time, compliance).
• Identify risks, inefficiencies, and recommend improvements.
• Develop cost comparison tools to support decision-making.

8. Stakeholder Collaboration & Communication

• Work with departments to gather procurement requirements.
• Update stakeholders on delivery timelines and order status.
• Conduct procurement training for non-procurement staff.
• Simplify technical and commercial terms for clear communication.

9. Risk Management & Business Continuity

• Identify critical suppliers and establish contingency plans.
• Assess supplier risks (financial, legal, operational).
• Diversify supplier base to reduce dependency.
• Monitor external risks like logistics delays or price volatility.

10. Time & Project Management

• Manage multiple procurement requests and projects simultaneously.
• Ensure timely delivery of goods and services to support marketing operations.
• Coordinate with logistics to prevent delays.
• Use project management tools (Google Sheets, MS Project, etc.) for tracking.
• Follow up proactively with vendors on pending orders.

Qualifications

• College graduate
• 2-3 years of procurement or supply chain experience (agency or marketing industry background is a plus).
• Strong negotiation, contract management, and vendor relationship skills.
• Proficiency in MS Office, Google Workspace, and procurement/project management tools.
• Excellent communication, analytical, and problem-solving abilities.
• Knowledge of procurement compliance, ethics, and risk management.

What We Offer

• Dynamic and collaborative workplace with exciting marketing projects.
• Career growth opportunities within a fast-expanding company.
• A culture that values innovation, integrity, and teamwork.
• Hybrid Set up - 4x onsite and 1 day WFH

Job Type: Full-time

Pay: Php19, Php23,000.00 per month

Benefits:

• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person