sales admin coordinator

4 days ago

Quezon City, National Capital Region, Philippines EXCELIN MARKETING OPC Full time ₱800,000 - ₱1,200,000 per year

Job Summary:

The Sales Admin Coordinator is responsible for ensuring the smooth flow of sales, purchasing, and inventory processes. The role involves receiving and verifying purchased items, monitoring stock movement, processing purchase and sales documents, and providing administrative support to the sales and operations teams.

Duties and Responsibilities:

1. Receiving and Inventory Management

  • Receive and check all deliveries against purchase orders and delivery receipts.
  • Ensure the accuracy, completeness, and quality of items delivered before acceptance.
  • Record and update stock cards, item logs, and inventory databases.
  • Coordinate with warehouse or accounting personnel for stock documentation.
  • Monitor stock levels and report shortages or discrepancies.

2. Purchasing and Supplier Coordination

  • Prepare and process purchase requests (PR) and purchase orders (PO).
  • Communicate and follow up with suppliers regarding order status and delivery schedules.
  • Verify supplier invoices, receipts, and delivery documents.
  • Maintain organized records of all purchases and deliveries for audit and reference.

3. Sales and Administrative Support

  • Prepare sales documents such as quotations, sales orders, and invoices.
  • Assist in sales reporting, monitoring, and documentation.
  • Coordinate with sales agents, clients, and other departments for order fulfillment.
  • Maintain filing systems for sales and purchasing records.

4. Reporting and Coordination

  • Prepare summary reports of purchased and received items.
  • Provide administrative and clerical support to the sales department.
  • Assist in reconciling stock and purchase data with accounting.
  • Ensure smooth coordination among sales, purchasing, inventory, and accounting teams.

5. Other Duties

  • Support company activities and sales operations as needed.
  • Perform other related tasks as may be assigned by management.

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, or any related field.
  • At least 1 year of experience in sales administration, inventory, or purchasing.
  • Proficient in MS Office (Excel, Word, PowerPoint).
  • Strong attention to detail and excellent organizational skills.
  • Good communication and coordination abilities.
  • Can work under minimal supervision and handle multiple tasks efficiently.

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Employee discount
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Paid training

Work Location: In person

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