sales admin coordinator

1 day ago

Quezon City, National Capital Region, Philippines EXCELIN MARKETING OPC Full time ₱800,000 - ₱1,200,000 per year

Job Summary:

The Sales Admin Coordinator is responsible for ensuring the smooth flow of sales, purchasing, and inventory processes. The role involves receiving and verifying purchased items, monitoring stock movement, processing purchase and sales documents, and providing administrative support to the sales and operations teams.

Duties and Responsibilities:

1. Receiving and Inventory Management

  • Receive and check all deliveries against purchase orders and delivery receipts.
  • Ensure the accuracy, completeness, and quality of items delivered before acceptance.
  • Record and update stock cards, item logs, and inventory databases.
  • Coordinate with warehouse or accounting personnel for stock documentation.
  • Monitor stock levels and report shortages or discrepancies.

2. Purchasing and Supplier Coordination

  • Prepare and process purchase requests (PR) and purchase orders (PO).
  • Communicate and follow up with suppliers regarding order status and delivery schedules.
  • Verify supplier invoices, receipts, and delivery documents.
  • Maintain organized records of all purchases and deliveries for audit and reference.

3. Sales and Administrative Support

  • Prepare sales documents such as quotations, sales orders, and invoices.
  • Assist in sales reporting, monitoring, and documentation.
  • Coordinate with sales agents, clients, and other departments for order fulfillment.
  • Maintain filing systems for sales and purchasing records.

4. Reporting and Coordination

  • Prepare summary reports of purchased and received items.
  • Provide administrative and clerical support to the sales department.
  • Assist in reconciling stock and purchase data with accounting.
  • Ensure smooth coordination among sales, purchasing, inventory, and accounting teams.

5. Other Duties

  • Support company activities and sales operations as needed.
  • Perform other related tasks as may be assigned by management.

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, or any related field.
  • At least 1 year of experience in sales administration, inventory, or purchasing.
  • Proficient in MS Office (Excel, Word, PowerPoint).
  • Strong attention to detail and excellent organizational skills.
  • Good communication and coordination abilities.
  • Can work under minimal supervision and handle multiple tasks efficiently.

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Employee discount
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Paid training

Work Location: In person

  • Sales Coordinator

    7 days ago

    Quezon City, National Capital Region, Philippines Continental Sales Inc. Full time ₱240,000 per year

    Sales Coordinator for the following areas/territory:NCRJob descriptionWilling to do field worksKnowledgeable in all aspects of business operations including admin, sales, marketing and logisticsDevelop and implement the plans, programs and objectives of the company per instructions of the CEOKeeps up-to-date on market requirements and participates in major...

  • Sales Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines J Essentialz Marketing Corporation Full time ₱144,000 - ₱360,000 per year

    Job Description:The Sales Admin Assistant provides administrative and clerical support to the Sales Department. This role is responsible for ensuring the smooth flow of sales operations, maintaining accurate records, coordinating with clients and internal teams, and assisting in the preparation of sales-related reports and documents.The Sales Admin Assistant...

  • Sales Admin

    7 days ago

    Quezon City, National Capital Region, Philippines Quandatics Full time ₱40,000 - ₱60,000 per year

    Role DescriptionThe Sales Admin will be responsible for supporting the sales team with administrative tasks, managing customer interactions, providing exceptional customer service, and assisting in financial documentation. Additional duties include data entry, preparing sales reports, coordinating with different departments, and ensuring smooth daily...

  • Admin Coordinator

    1 day ago

    Quezon City, National Capital Region, Philippines Newstel Worldwide Full time ₱150,000 - ₱250,000 per year

    Remote – Candidates must be based in the Philippines Part-Time | 15 hours/week Permanent Independent Contractor Use Your Own Device Join Newstel – Join Newstel – Where Customer Care Comes FirstWe're hiring an Admin Coordinator to join our remote team on a part-time, indefinite contract. You'll play a key role in supporting our influencer/ambassador...

  • Sales Admin Specialist

    2 weeks ago

    Quezon City, National Capital Region, Philippines Beacon Solutions, Inc. Full time ₱900,000 - ₱1,200,000 per year

    The Senior Sales Admin Specialist provides high-level administrative and coordination support to the Sales Department, ensuring the efficient execution of sales operations, project bidding, client relations, and marketing activities. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while...

  • Admin Staff

    2 weeks ago

    Quezon City, National Capital Region, Philippines Philman Commercial Inc. Full time ₱180,000 - ₱220,000 per year

    Duties & Responsibilities:Monitor and process sales and purchase ordersCoordinate sales and delivery transactions to clientsHandle customer concerns and inquiries via phone and emailSubmit daily, weekly, and monthly sales reportsSkills & Qualifications:Graduate of any two or four year coursePreferred Experience: 0-1 year (Fresh graduates are welcome to...

  • Sales Coordinator

    2 weeks ago

    Quezon City, National Capital Region, Philippines J Essentialz Marketing Corporation Full time ₱240,000 per year

    Job Description:The Sales Coordinator is responsible for supporting the sales operations by coordinating with various departments to ensure smooth and efficient business transactions. This position involves handling purchase orders, monitoring store inventories, preparing sales reports, and maintaining strong communication between clients, suppliers, and...

  • Sales Admin

    1 week ago

    Makati City, National Capital Region, Philippines Paynamics Technologies Inc. Full time ₱900,000 - ₱1,200,000 per year

    Join Our Team at Paynamics Technologies Inc.Company DescriptionPaynamics Technologies Inc. is a Payment Service Provider and Software Development company based in Manila, Philippines. The company offers electronic payment products such as credit card/debit card processing, check processing, and alternative payments like bank transfers, e-wallets, and...

  • Sales Admin Assistant

    1 day ago

    Quezon City, National Capital Region, Philippines MPH Motor sports inc. 2.0 Full time ₱240,000 per year

    Position and DutiesProcess and manage sales orders accurately and efficiently.Handle customer inquiries regarding parts availability, pricing, compatibility, and delivery.Maintain up-to-date product knowledge, including technical specifications of motorbike parts.Prepare sales documentation including invoices, contracts, and delivery notes.Maintain and...

  • technical admin

    1 day ago

    Marikina City, National Capital Region, Philippines Brenton Tech Sales Inc. Full time ₱150,000 - ₱250,000 per year

    Duties and ResponsibilitiesTechnical Admin· Handling and Dispatch of Technical team· Monitoring group chats For urgent concern· Provide solution for technical concerns· Handling Petty Cash for technical teams and provide Summary report for replenishment.· Encode weekly meter reading and Month End reading· Create Monthly Schedule for technical team·...