Executive Assistant

Synchronizing Construction Milestones with Seamless Global Coordination

Lead the rhythm behind high-stakes builds from home, turning coordination into progress and details into delivery. This is a global career with an international opportunity to support Australian construction projects under $1.5M, serving major asset holders. Orchestrate stakeholders, streamline documents, and sharpen outcomes while rooted locally. Grow faster, influence decisions, and make your mark on infrastructure that lasts for communities.

Job Description

Be part of our client's team as an Executive Assistant, providing vital administrative support through calendar and travel management, project setup, and subcontractor coordination. You will prepare agendas, record minutes, manage communications, maintain project documentation, assist with procurement, organize events, and handle confidential information with professionalism and discretion.

Job Overview

Employment Type: Full-time

Shift: Morning shift, Weekends Off

Work Setup: Permanent Work From Home

Exciting Perks Await

• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• HMO coverage with free dependent upon regularization
• Fully customized Emapta laptop with peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• At least 2 to 3 years of relevant experience
• Excellent communication and interpersonal skills
• Strong organizational abilities and attention to detail
• Ability to manage multiple tasks and perform under pressure
• Professional discretion in handling confidential information
• Proficiency in Microsoft 365 (all programs)
• Proficiency in Canva

Your Daily Tasks

• Complete tasks correctly and independently
• Apply strong memory for procedures and expand upon learned tasks
• Adapt and remain flexible to handle changing requirements
• Provide calendar management, meeting scheduling, travel arrangements, and correspondence handling
• Support project setup, document management (submittals, plans, schedules), and subcontractor coordination
• Prepare agendas, take comprehensive minutes, and distribute meeting materials
• Serve as primary contact for internal and external stakeholders with clear professional communication
• Maintain organized project documentation, contract filing, and information management systems
• Assist with purchasing processes, material sourcing, and vendor relationship management
• Organize team meetings, client events, and company functions
• Handle sensitive information with complete discretion

About the Client

In the fast-paced world of construction, our client lays the groundwork for success through minor works and maintenance projects under $1.5 million. Serving some of Australia's largest asset holders, they have cemented their reputation for efficiency, compliance, and quality. With industry awards and recognition under their belt, they prove that strong foundations and precise execution matter most. From bricks to clicks, their commitment ensures every project stands tall, no matter the scale.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra