Admin Assistant

2 weeks ago

Taguig, National Capital Region, Philippines Landev Corporation Full time $40,000 - $60,000 per year

Admin

  • Receives service reports from the Facility Officer that is recommended for special projects/Adhoc Works
  • Send invites to special project service providers to conduct site/branch inspection on the recommended special project/adhoc works
  • Updates monitoring of special project cases i.e. Site inspection, Contractor proposal, AOB endorsement, CAPEX/OPEX approvals, PO release (GSPD), Mobilization, and close out. This will be reported on a daily basis to the Landev Administration Officer.
  • Follow - up of Purchase Orders (for special projects)
  • Updates completion of special projects/Adhoc works
  • Prepare certificate of final inspection and acceptance for all special projects/Adhoc works
  • Receive all monthly billings (Special Projects/adhoc related) and transmits to the Admin
  • Officer for Processing
  • Update project status board on a dally basis
  • Supporting the documentation - contract files and extra works quotation process
  • Providing a professional Helpdesk service to all internal and external customers
  • Responsible for the coordination of all planned and reactive services within the service contract. detailed planning of work with service providers and site representatives.
  • To accurately record all information necessary to resolve reported service requests, incidents and complaints, including accurate classification to enable trend analysis.
  • To monitor, action and escalate incidents as appropriate to achieve agreed service levels and to keep customers informed of status and progress of resolution.

Qualifications:

  • Bachelor's Degree in Business Administration (Major in Financial, Marketing, Operations, Office Management)
  • Minimum of 1 year solid experience in property management operations
  • Good communication skills
  • Proficiency in Computer applications

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