Admin Assistant

4 weeks ago

Taguig, National Capital Region, Philippines Somewhere Full time

Join to apply for the Admin Assistant - 20791992484 role at Somewhere

Job Title: Admin/ Executive Assistant

Working Hours: Remote (must be available during Australian Western Standard Time, 8:00am-5:00pm AWST)

Salary: USD 1000 - 1200 per month depending on experience

About The Role

We're a fast-paced, innovative, and tight-knit team looking for an experienced Executive & Personal Assistant to support our founder and team with a mix of executive, personal, and administrative responsibilities. This is a key support role with plenty of variety and lots of room for growth and impact.

We're after someone highly experienced, proactive, and switched-on—someone who can not only handle what's handed to them but also bring fresh eyes and ideas to help streamline and improve the way we work.

Key Responsibilities

  • Manage the Managing Director's calendar, inboxes, meetings, tasks, travel, and communications; act as right hand in both business and some personal admin.
  • Work Australian AWST (Perth time), speak and write fluent English, and sound like a local during calls.
  • Support business operations, project tracking, client coordination, and capacity planning; assist with internal process improvement and workflow optimisation.
  • Confident with tools like Office 365, Teams, VOIP, project software (e.g., Monday.com), and able to suggest improvements using tech and AI.
  • Highly organised, trustworthy, fast-learning, adaptable, and capable of handling sensitive information with discretion.
  • Assist with marketing admin tasks like social media management, content updates, and Canva/brand asset organisation (experience ideal but not essential).
  • Liaise professionally with clients, team, and suppliers; draft emails, attend virtual meetings, and ensure clear and timely follow-ups.
  • Identify what needs to be done without constant direction, problem-solve independently, and manage competing priorities effectively.
  • Support light bookkeeping, review contracts, and assist with basic budgeting and reporting tasks (ideal but not mandatory).
  • Ensure a stable internet connection, a professional home office, secure tech setup, and long-term, high-trust remote work readiness.

What We're Looking For

  • 8+ years of experience in Executive Assistant, Personal Assistant, or similar roles
  • Exceptional English skills - written and spoken (must sound local to Australian clients)
  • Tech-savvy with fast learning skills - familiarity with Microsoft Teams, Outlook, task/project management tools, and CRMs
  • Reliable, honest, highly motivated and self-starting
  • Confident, friendly and emotionally intelligent - you can take feedback, learn fast, and thrive under pressure
  • A natural problem solver who can identify improvements and bring recommendations to the table
  • Ability to manage multiple moving parts and prioritize like a pro
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Staffing and Recruiting

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