RTO Administration

MUST HAVE: Xero + SAP + AP/AR + Admin ExperienceHIGHLY VALUED: Australian RTO or Training/Education Experience

We are a PH-based BPO hiring for a long-term role with a stable Australian Registered Training Organisation (RTO). This role combines bookkeeping and administration, supporting finance and operations teams with clear processes and ongoing guidance.

IMPORTANT: Please apply ONLY if you have hands-on Xero and SAP experience.If you have never used SAP, this role is not for you.

Why You'll Love This Role

• Permanent Work-From-Home
• Long-term, stable client
• Supportive Australian team
• Clear workflows + structured processes
• Day shift (PH time aligned to AU hours)

What You'll DoBOOKKEEPING (Must-Have Experience)

You will assist the finance function with:

• Processing supplier & subcontractor invoices from email
• Processing remittances & prioritising subcontractor & supplier payments
• Managing aged payables
• Uploading invoices into Dext
• Managing invoice records in PowerPro (DMS)
• Handling AP/AR
• Performing bank reconciliations
• Staff wages management
• Using SAP as part of bookkeeping workflows
• Other bookkeeping tasks as agreed in writing

These are mandatory, hands-on tasks. We are not considering candidates without real bookkeeping experience.

ADMINISTRATION SUPPORT (RTO Operations)

Australian RTO experience is highly preferred — if you have it, you jump to the top of the list.

You will support the RTO operations team with:

• Managing sales, trainer, and customer email inboxes
• Handling student enrolments
• Admin-related invoice processing
• Issuing outcomes and Statements of Attainment (SOA)
• Preparing and organising documents
• Coordinating rosters and schedules
• Data entry and database management
• Course creation, booking, and coordination
• Online/web research
• General administrative tasks as needed

Essential Requirements (No Exceptions)

Please apply only if you meet ALL of the following:

1. Hands-on Xero Experience (Min. 1 Year)

Experience with:

• AP/AR
• Bank reconciliations
• Invoice processing
• Wage-related tasks
• Dext/Receipt Bank

2. Hands-on SAP Experience

Any module (FI, MM, etc.) used for:

• Finance
• Bookkeeping
• Administrative processing

If you've never used SAP, please do not apply.

3. Strong Administrative Background

Experience in:

• Handling shared inboxes
• Scheduling & coordination
• Document preparation
• Data entry
• Working across multiple systems

4. Excellent English (Written)

Role is email-heavy — clear, professional writing required.

5. Fully WFH Ready

• Stable, high-speed internet
• Quiet, professional workspace
• Ability to work in structured workflows

Strong Advantage (Not Required, but Big Plus)

Candidates with any of the following will be prioritised:

• Australian RTO experience (very strong advantage)
• Experience in training/education/VET
• Experience issuing SOAs or handling enrolments
• Admin experience in regulated industries

Tools You'll Use

• Xero
• SAP
• Dext / Receipt Bank
• PowerPro (DMS)
• Google Workspace / MS Office
• Teams / Zoom
• Document management systems

Schedule & Setup

• Full-time (40 hrs/week)
• Monday–Friday
• Day shift ( 8AM to 5PM PH time)Permanent WFHLong-term role with stable workload

Compensation

• ₱40,000–₱50,000 PHP/month
• 13th month pay
• HMO

Job Type: Full-time

Pay: Php40, Php50,000.00 per month

Benefits:

• Company events
• Health insurance
• Work from home

Work Location: Remote