Accounting Assistant

Duties and Responsibilities –Accounting Assistant

Payroll

1.1   Perform tasks to establish and maintain employee payroll records.

1.2   Checking and auditing the accuracy of timekeeping and attendance records, entering new hire employees, posting changes in pay and tax status.

1.3   Performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating, recording and balancing payroll deductions, processing requests for paycheck and processing last pay for termed/resigned employees.

1.4   Enter into BPI payroll system the list of employees with their respectively pay amount.

1.5   Manual Preparation and emailing of payment slip to TFP Employees.

Government Report

2.1. BIR

Report and submit to BIR the following reports

Summary of newly hired employees with no TIN (BIR 1902)

Summary of new employees with previous employer (BIR Required to transfer their RDO

Summary of new employees (old and new) that were updated their tax status.

Filing of tax reports for withholding tax (1601-E / 1601-C)

Prepare Creditable withholding tax for the tax withheld with suppliers. (BIR 2307)

Prepare annual report for alphalist and tax summary (BIR 1604CF/1604-E)

Prepare Certificate of Compensation of Tax Withheld for all employees (BIR 2316)

Submit monthly/quarterly report for VAT (BIR 2550M/2550Q)

Submit quarterly /annual report for income tax return (BIR 1702Q / 1700)

Annual Registration with BIR (BIR 0605)

2.2. SSS

Submission of the following reports

List of newly hired employees, hired date and salary per month. (R1-A)

Prepare R-5 / ML-1 when paying SSS contribution/loans

Prepares and submit R-3 collection list (for employees contribution)

Prepares and submit Loan payment list (for employees loan)

Compute maternity/sickness benefits for employees.

Validates and sign loan application of employees

2.3. Philhealth

List of newly hired employees, hired date and salary per month. (ER-2)

List of terminated employees

Prepare electronic premium reporting system for philhealth(EPRS) for employees contributions.

2.4. HDMF

Submission of the following reports

Prepare and submit members contribution remittance

Prepare and submit short term loan remittance

Validate and sign loan request of employees

2.5. PEZA

Submission of the following reports

Monthly report – Ecozone Monthly Performance Report (EZMPR)

Quarterly report -  base on quarterly Income Tax Return

Annual Report – base on year-end audited financial statements

Application for Zero VAT Certificate (Renewable every year)

Processing of documents for incoming shipments / purchases from supplier (BIR 8105)

Processing of documents for outgoing equipment (e.g for disposal, repair or returns to vendor) (PEZA 8106)

Petty Cash Custodian

3.1. Responsible for the safekeeping and accountability of petty cash.

3.2. Make sure that petty cash are not mingled with other funds.

3.3. Encode all petty cash transactions in the spreadsheet.

3.4. Make sure all transactions in the spreadsheet have invoice/receipts, scan and upload in the dropbox.

Admin

4.1. Monitoring of supplies for office use.

4.2. Instruct messenger to submit the report with the government agency

4.3.  Informing Arnel (the driver) for the travel schedule when clients were coming.

4.4. Safekeeping of all legal documents, and duplicate keys.

4.5. Submit list of employees with BPI for opening of payroll account

4.6. Prepare quitclaim for resigned/termed employees

Purchasing

5.1. Email vendor and request for quotation.

5.2. Prepare and process purchasing forms such as purchase orders. Review PO and email to vendors.

5.3. Monitor if the emailed PO went through and confirm expected ship dates for the item purchase

5.4. Obtain proper business documentation to validate set-up assign and track vendor contact numbers.

5.5. Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies, products and services and discounts.

Accounting

6.1. Review all invoices for appropriate documentation and approval prior to payment.

6.2. Process cheque requests, obtain all signatures for cheques

6.3. Reconcile vendor statements, and correct discrepancies (if any)

6.4. Maintain files and documentation per vendor

6.5. Maintain and updating of check disbursement book, books of accounts as per BIR requirements

6.6. Update BPI checking account spreadsheet

6.7.  Prepares budget request for funding and fund utilization report.

6.8. Coordinates with Finance department in India

Other Task

7.1. Conduct payroll training for newly hired employees