Executive Assistant

Job Description

As an Executive Assistant, you will manage and facilitate daily sales calls, oversee lead outreach, and ensure seamless scheduling and client communication. You'll provide essential support to senior leadership and administrative teams, helping streamline operations, foster collaboration, and maximize productivity across the organization.

Job Overview

Employment type: Full-time

Shift: Night Shift, Weekends Off

Work setup: Hybrid, Baguio City

Salary: PHP 40, PHP 60,000.00

The Qualifications We Seek

• Marketing and strategic planning background.
• Public speaking.
• Relationship building within the dance studio industry.
• Understanding of the financial literacy needed for a small business owner.
• 1–2 years of customer service experience.
• Strong verbal and written communication skills.
• Excellent phone etiquette and interpersonal skills.
• Excellent technology skills including proficiency with G-Suite, Excel, and QuickBooks.
• Willingness to step in and help teammates on behalf of the company.
• High level of discretion and integrity in handling confidential information.
• Initiative to learn programs and software.
• Ability to learn on the job and work independently and collaboratively.
• Ability to manage stress.
• Personable and trustworthy.
• Detail-oriented.
• Self-motivated.
• Dependable.
• Punctual.

Your Daily Tasks

• Make 50 outbound sales calls per day.
• Calendar Management: Schedule meetings, appointments, and events, ensuring no conflicts.
• Taking Meeting Minutes: Record key points discussed during meetings.
• Document Management: Organize, file, and retrieve documents and reports.
• Project Support: Assist with project management tasks, such as tracking progress, scheduling meetings, and assigning tasks.
• Communication: Screen phone calls, emails, and other communication channels, responding on behalf of the executive when necessary.
• Research: Conduct research on behalf of the executive.
• Data Entry: Enter and maintain information in databases.
• Billing and Invoicing: Monitor accounts receivable and assist with collections by following up on overdue payments. Resolve billing discrepancies and respond to client inquiries in a professional and prompt manner.

About the Client

Redefining Real Estate Efficiency

Our client is a trusted leader in the real estate management industry, providing innovative solutions that simplify property ownership and enhance client experience. Known for their commitment to service excellence, they specialize in managing properties with precision, transparency, and care. By leveraging advanced tools and dedicated professionals, our client ensures that every property they manage operates seamlessly, delivering lasting value and satisfaction to clients across the globe.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

Job Types: Full-time, Permanent

Pay: Php40, Php60,000.00 per month

Benefits:

• Company events
• Employee discount
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Paid training

Application Question(s):

• Amenable to work onsite with a night shift schedule?

Experience:

• Google Suite: 1 year (Required)
• Customer service: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person