Legal Admin and Processor

2 weeks ago

Taguig, National Capital Region, Philippines Ayala Land Hospitality Full time $40,000 - $60,000 per year

Job Summary

The Legal Admin and Processor will provide comprehensive administrative and logistical support to the Legal Department of Ayala Land Hotels and Resorts Corp. ("ALH"). Specifically, key responsibilities include assistance to the Head of Legal in the maintenance of notarial records, coordination of trademark registrations, and preparation and finalization of transaction documents for various ALH properties and projects.

Duties and Responsibilities

  • Generate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for lawyers' review.
  • Save lawyers' time by proofreading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and lawyers' meetings; scheduling couriers and special functions; coordinating the preparation of charts, graphs, and other required documents.
  • Manage schedules, organize meetings, and handle correspondence for the legal team.
  • Maintain the notarial book and manage the notarization of documents, ensuring compliance with court requirements for maintaining notarial commission.
  • Experience in Intellectual Property processes, including: reviewing and drafting trademark applications, providing guidelines on mark registration and registrability, conducting trademark searches and IP law research, filing applications and necessary documents with the IPO, coordinating with business units and external law firms, preparing responses to examiners and other legal documents, and monitoring application statuses and deadlines.
  • Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
  • Enhance department and organization reputation by taking ownership of work; exploring opportunities to add value to job accomplishments.
  • Perform other tasks as assigned, necessary for the accomplishment of core work and project deliverables.

Requirements:

  • Must be able to work full time as Legal Assistant
  • Must have at least 5 years work experience in a law firm or in-house Legal
  • Preferably have a background on the transactions with government agencies
  • Preferably a degree holder in Legal Management and/or other related courses
  • Must be willing to be trained and to perform any other tasks required by the lawyers

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