executive assistant

1 day ago

Pasig, National Capital Region, Philippines Outsource Accelerator Full time $40,000 - $60,000 per year

About the client

With its history going back 8 years, the client is a highly focused consultancy and fundraising firm supporting to meet a clients strategy. Specialising in the maritime industry, yachts and corporate jet markets and related to decarbonization of these sectors.

Roles and Responsibilities:

  • Manage the Managing Directors and the Teams calendar/ email /diary management
  • Supporting the team members and joint venture partners as required
  • Day-to-day operational and administration tasks, standard legal agreement and update of contracts
  • Support setting up of calls, meetings with new and existing clients, banks and investors
  • Providing supplier / client simple reports / taking down notes / attending / following up meetings as required.
  • Producing monthly/quarterly company information to Managing Director.
  • Ensuring company products and services from suppliers are up to date, creating, organizing and updating pitch presentations (power points pdfs etc).
  • Assist in identifying new sales opportunities, arranging meeting with potential buyers and suppliers as required by the MD and team.
  • Developing and maintaining a professional working relationship with business partners and customers, assist in sourcing of new suppliers / materials as required, producing client samples, sending offer contracts to clients.
  • Updating CRM online platform and databases, website and portal.
  • Basic data entry and other administrative and IT tasks as required.

Skills and Qualifications

  • Degree education, overseas work experience
  • 2-3 years of experience in executive assistance role
  • Strong IT expertise
  • MS Office: (Outlook, Word, Excel, Teams Powerpoint etc) Google Suite, Sharepoint
  • Using technology to improve company efficiencies in growing companies.
  • Inbound and outbound sales experience is a big plus
  • Possess an enthusiastic, energetic, self-motivated, and detail-oriented approach towards work and all work projects.
  • Multi-task and change from one task to another without loss of efficiency or composure.
  • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management.
  • Exceptional customer service, active listening, verbal and written communication skills, and professional phone video manner
  • Background in Maritime is a plus.
  • Willing to work Monday to Friday 6am to 3pm UK time (core hours 8am 2pm)

Outsource Accelerator is the trusted source for independent information, advisory and expert implementation of Business Process Outsourcing (BPO). We are the #1 Outsourcing Authority and we offer the worlds leading aggregator marketplace for outsourcing.

We specifically provide the conduit between Philippines outsourcing suppliers and the businesses clients across the globe. We continue to provide world-class talent to help small and medium-sized enterprises successfully build their offshore team in the Philippines.

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