Procurement Assistant

2 weeks ago

Mandaluyong City, National Capital Region, Philippines Bebang Enterprise Inc. Full time ₱300,000 - ₱450,000 per year

Job description:

Reports To: Purchasing Supervisor

Job Summary: The Purchasing Staff is responsible for managing the procurement of food supplies, packaging materials, and other essential items required for the daily operations of the fast-food restaurant. This role ensures the timely and cost-effective purchasing of goods while maintaining high standards of quality and compliance with health and safety regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and a basic understanding of supply chain management.

Key Responsibilities:

  • Order food ingredients, beverages, packaging materials, and restaurant supplies as per the needs of the establishment.
  • Source new suppliers and evaluate current suppliers for quality, price, and delivery efficiency.
  • Ensure stock levels are maintained and adjust ordering schedules based on consumption patterns and sales forecasts.

Inventory Management:

  • Maintain accurate inventory records, tracking stock levels and ensuring that stock is replenished timely.
  • Work closely with the kitchen and operations staff to understand inventory needs and manage shortages.
  • Conduct regular inventory checks and coordinate with vendors to ensure product availability.

Supplier Relations:

  • Build and maintain strong relationships with current suppliers and identify opportunities for cost savings or product improvement.
  • Negotiate pricing, payment terms, and delivery schedules with suppliers.
  • Communicate any product quality or supply issues and resolve them promptly.

Budget & Cost Control:

  • Monitor and control purchasing expenses to stay within budget limits.
  • Analyze purchase trends and suggest cost-effective alternatives or practices for sourcing materials.

Compliance & Quality Control:

  • Ensure all food and supply items meet the required quality standards and comply with local health and safety regulations.
  • Handle paperwork for inventory, product returns, and damaged goods.

Administrative Duties:

  • Maintain accurate purchase order records and files.
  • Coordinate with accounting or finance teams for proper invoice processing and payment tracking.
  • Report on supply status, costs, and purchasing performance to management.

Qualifications:

College Graduate

Experience: Previous experience in purchasing, inventory management, or food service operations is preferred.

Skills:

  • Strong organizational and time-management skills.
  • Ability to negotiate and communicate effectively with suppliers.
  • Knowledge of inventory systems and procurement software.
  • Basic understanding of food safety standards and health regulations.
  • Ability to work under pressure in a fast-paced environment.

Interested Candidates must be willing to move to BGC within 2-3 months.

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