Operations Assistant
2 days ago
Important Please ensure your resume is fully updated before submitting your application. Highlight any experience supporting Australian clients or working with Australian companies, and clearly mention the company name(s). Experience with Australian clients will be given priority, so make sure your most recent roles, relevant skills, and achievements are accurately listed.
Job Brief
The Operations Assistant provides administrative and operational support to the traffic control team, helping coordinate client interactions, manage sales documentation, and ensure a streamlined workflow across departments. This role is essential to ensuring timely delivery of quotes, maintaining CRM data, and supporting customer satisfaction initiatives.
Responsibilities
Administrative Support
Prepare and send quotes, proposals, and service invoices.
Maintain accurate client records and update information in internal software systems.
Manage and maintain up-to-date client contact lists.
Customer Service
Respond to client inquiries in a timely, professional manner.
Direct client queries to appropriate personnel.
Follow up on proposals and quotes to ensure decisions are made promptly.
Sales Support
Monitor the sales pipeline and support timely progression of leads.
Schedule meetings, site visits, and sales team activities.
Compile sales reports and performance summaries for management.
Communication and Coordination
Act as liaison between project managers, field teams, and clients.
Relay important updates and requirements to relevant parties efficiently.
Assist with the flow of information across teams to ensure consistency and accuracy.
Process Improvement
Identify areas for improvement in administrative and sales processes.
Contribute to the implementation of new tools and process enhancements.
Gather field team and client feedback to inform operational upgrades.
Requirements
1–2 years of experience in a similar administrative or operations role.
Exposure to traffic control, construction, or logistics environments is preferred.
Software Proficiency
Strong skills in Microsoft Office (Word, Excel, Outlook).
Experience with CRM or scheduling platforms.
Education
High school diploma or equivalent.
Further education in business administration or a related field is desirable.
Personal Attributes
Detail-oriented and organised.
Excellent communication and interpersonal skills.
Strong time management and prioritisation skills.
Able to work collaboratively in a fast-paced, team-based environment.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
About Outdesk
At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.
Employee Benefits
Paid Leave
13th Month Pay
SSS
Philhealth
Pag-Ibig
BIR
HMO
-
Operations Assistant
2 days ago
Work from Home, Philippines Outdesk Full timeImportant Please ensure your resume is fully updated before submitting your application. Highlight any experience supporting Australian clients or working with Australian companies, and clearly mention the company name(s). Experience with Australian clients will be given priority, so make sure your most recent roles, relevant skills, and achievements are...
-
Executive/Operations Assistant
1 week ago
Work from Home, Philippines My Virtual Mate Full timePosition: Full-Time Executive Assistant (B2B SaaS | Remote)Schedule: 9:00 AM – 5:00 PM ESTWe're looking for a highly organized, proactive, and emotionally intelligent Executive Assistant to support the Founding team. This role goes beyond admin work—you'll act as an extension of the executive, managing workflows, and communication.What You'll Do1....
-
Remote Credentialing
1 week ago
Work from Home, Philippines Serenity Operations Services Full timeRemote | Full-Time | 9AM - 6PM PST | Independent Contractor $600–$800 USD/month | Weekends OffLooking for a fast-paced environment that embraces challenges and offers real growth opportunities? This role is perfect for youAbout UsAs our clinics continue to grow, we're seeking a proactive and detail-oriented individual to provide remote support to our...
-
ECW Specialist
2 weeks ago
Work from Home, Philippines Serenity Operations Services Full time $8,640 - $10,800 per yearECW Specialist (eClinicalWorks) + IT Support BackgroundWork From Home | U.S. Medical Clinic | Night ShiftSalary: USD $700–$900 per monthWe are looking for a detail-oriented and tech-savvy ECW Specialist with a strong IT support background to join our team. This role supports a U.S.-based medical clinic and requires hands-on experience with eClinicalWorks...
-
Spanish-Speaking Clinical Support Specialist
2 weeks ago
Work from Home, Philippines Serenity Operations Services Full time $10,800 - $15,600 per yearSpanish-Speaking Clinical Support SpecialistWork From Home | U.S. Medical Clinic | Night ShiftSalary: USD $900–$1,300 per monthWe are looking for a Spanish-speaking Clinical Support Specialist with experience working in a U.S.-based medical clinic. This role involves supporting patient interactions, administrative tasks, scheduling, and general clinic...
-
Assistant Operations Supervisor
4 days ago
Work from Home, Philippines HYPERWAVE TECHNOLOGIES INC Full timeJob responsibilitiesDaily operation maintenance, immediate handling of online problems, accident handling and immediate feedback to the corresponding departments to reduce accident losses;Data analysis and account verification, data tracking, analysis and summary of operation work or operation activities, and promote product improvement and marketing...
-
Operations Intern
1 week ago
Work from Home, Philippines WORKSYNC SOLUTIONS CORP. Full timeAbout the RoleWe are seeking proactive and reliable Operations Management Interns who are eager to gain hands-on experience in a fast-paced delivery and logistics environment. This internship offers exposure to operations coordination, process monitoring, and system maintenance to support seamless day-to-day delivery activities.Key ResponsibilitiesCoordinate...
-
Work from Home, Philippines Toyota Plaridel Bulacan Full time ₱360,000 - ₱480,000 per yearWe are seeking a highly organized and proactive Administrator to become the operational hub of our online business. This role is critical for ensuring smooth day-to-day operations, bridging our administrative functions.Please note: If you are someone who does not prefer to be meticulous, this role is not for you. We require a candidate who is exceptionally...
-
Accounting Assistant
1 week ago
Work from Home, Philippines HAROLDS HOTEL QUEZON CITY Full timeWe are seeking a detail-oriented and experienced Accounting Assistant with a strong background in the hospitality or hotel industry. The ideal candidate will assist with daily accounting operations, ensure financial accuracy, and support the finance team in maintaining efficient financial processes tailored to hotel operations.Key Responsibilities:Assist...
-
Admin Assistant
1 week ago
Work from Home, Philippines Talent Gateway Full timeAbout the ClientOur client is an Australian entrepreneur launching a fast-growing nail ecommerce brand, looking for a proactive and organised Admin Assistant / Personal Assistant to support daily business operations.About the RoleThis is a full-time position for someone who's reliable, detail-oriented, and confident managing a wide range of administrative...
