Property Administrator

2 days ago

Makati City, National Capital Region, Philippines 2355 Property Holding Company Inc. Full time ₱1 - ₱2 per year

About the role

As the Property Administrator in Makati City Metro Manila, you will be responsible for the day-to-day operations and management of the company's properties. This is a full-time position that plays a vital role in ensuring the smooth running and maintenance of the properties, contributing to the overall success of the organisation.

What you'll be doing

  • Oversee the daily operations and maintenance of the commercial building, including coordinating with vendors, managing service contracts, and monitoring building systems
  • Liaise with tenants to address any concerns or requests in a timely and professional manner
  • Manage the building's administrative functions, such as maintaining records, processing invoices, and coordinating with the finance department
  • Develop and implement policies and procedures to ensure the building is operated efficiently and in compliance with relevant regulations
  • Supervise and coordinate the work of any on-site staff
  • Identify and implement opportunities to improve the building's sustainability, energy efficiency, and cost-effectiveness
  • Assist with the planning and execution of any building renovations or upgrades
  • Oversees the  preparation of documents for renewal of Permits/Clearance
  • Request for biddings from possible suppliers for specific building project
  • Training of admin staff and building employees
  • Oversees the security protocols of the building  and directives approved by the Management
  • Ensure all documents  are filed properly and systematically,  keeping the documents in a secure place inside the Admin Office
  • Maintain order amongst building staff and employees, Motivates building staff to always do their job,  conducts a regular meeting with building employees and makes report of their performances
  • Reporting the property's financial status, occupancy and expiring leases to property owners
  • Collecting rent and other property fees from tenants and individual owners
  • Meeting potential tenants, showing them the property and assessing their applications
  • Advertising vacant properties and hiring a leasing agent to find tenants as needed
  • Inspecting properties and arranging for repairs and new materials as required
  • Investigating and resolving property complaints and rental violations; Answers queries of unit owners and tenants,  phone calls, emails and routine letters
  • Approves work permits, gate passes, entry and exit of tenants / unit owners
  • Perform other work related duties as assigned from time to time by higher management

What we're looking for

  • Proven experience as a Property Administrator or in a similar facilities management role, preferably in a commercial property setting
  • Strong organizational and problem-solving skills, with the ability to multitask and prioritize effectively
  • Excellent communication and interpersonal skills, with the ability to liaise effectively with tenants, contractors, and other stakeholders
  • Familiarity with building maintenance, operations, and compliance requirements
  • Proficient in the use of relevant administrative software and tools
  • A customer-focused approach and a commitment to providing high-quality service

Apply now for this exciting opportunity to join our team as the Property Administrator .

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