Administrative Assistant

7 days ago

South Triangle, Philippines Kobe Retail Online Full time ₱200,000 - ₱250,000 per year

Job Summary:

We are seeking a detail-oriented, proactive, and highly organized Administrative Assistant to support daily office operations and ensure smooth workflow within the organization. The ideal candidate will possess excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

Key Responsibilities:

  • Provide administrative support to ensure efficient operation of the office
  • Answer and direct phone calls; take and relay messages as needed
  • Organize and schedule appointments, meetings, and events
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Maintain electronic and physical filing systems
  • Order office supplies and manage inventory levels
  • Assist in the preparation of regularly scheduled reports
  • Greet and assist visitors and clients in a professional manner
  • Coordinate travel arrangements and process expense reports
  • Handle confidential information with discretion
  • Support team members and other departments as needed

Requirements and Qualifications:

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred)
  • Proven experience as an administrative assistant or in a relevant administrative role
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize tasks efficiently
  • Professional demeanor and strong interpersonal skills
  • Familiarity with office equipment (e.g., printers, copiers, scanners)
  • Discretion and confidentiality are essential
  • Knowledge of basic bookkeeping and office management is a plus

Preferred Skills (Optional):

  • Experience with scheduling tools or project management software
  • Familiarity with CRM systems or cloud-based document management
  • Ability to work independently and as part of a team

Job Type: Full-time

Work Location: In person

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