Administrative Assistant

Job Summary:

We are seeking a detail-oriented, proactive, and highly organized Administrative Assistant to support daily office operations and ensure smooth workflow within the organization. The ideal candidate will possess excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls; take and relay messages as needed
• Organize and schedule appointments, meetings, and events
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Maintain electronic and physical filing systems
• Order office supplies and manage inventory levels
• Assist in the preparation of regularly scheduled reports
• Greet and assist visitors and clients in a professional manner
• Coordinate travel arrangements and process expense reports
• Handle confidential information with discretion
• Support team members and other departments as needed

Requirements and Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• Proven experience as an administrative assistant or in a relevant administrative role
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to multitask and prioritize tasks efficiently
• Professional demeanor and strong interpersonal skills
• Familiarity with office equipment (e.g., printers, copiers, scanners)
• Discretion and confidentiality are essential
• Knowledge of basic bookkeeping and office management is a plus

Preferred Skills (Optional):

• Experience with scheduling tools or project management software
• Familiarity with CRM systems or cloud-based document management
• Ability to work independently and as part of a team

Job Type: Full-time

Work Location: In person