Executive Assistant

2 days ago

Manila, National Capital Region, Philippines DOXA Talent Full time $40,000 - $80,000 per year

ROLE SUMMARY

Our client is searching for a highly organized, proactive, and creative Executive Assistant to support their CEO. This pivotal role goes beyond traditional administrative tasks, requiring a unique blend of calendar and email management, strong communication skills, and a talent for visual design, particularly in Canva. If you're a resourceful problem-solver who thrives in a fast-paced environment and enjoys contributing to both operational efficiency and creative initiatives, we encourage you to apply.

WORK SCHEDULE: 7:00 AM – 4:00 PM Pacific Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel
  • Prioritize and manage incoming emails, drafting responses and flagging urgent matters
  • Serve as a primary point of contact, professionally representing the CEO and the company in all communications, both internal and external
  • Draft, proofread, and edit correspondence, presentations, and other documents
  • Utilize Canva to design visually appealing presentations, reports, social media graphics, and other internal/external communication materials
  • Assist in creating compelling visual content that aligns with our brand
  • Create and maintain spreadsheets, organize data, and assist with basic financial tracking or expense reporting
  • Provide support on various projects, including tracking deadlines, organizing resources, and facilitating communication among team members
  • Prepare agendas, take detailed minutes, and follow up on action items for key meetings
  • Coordinate comprehensive travel itineraries, including flights, accommodation, and ground transportation
  • Assist with general administrative tasks as needed to ensure smooth office operations
  • Handle sensitive information with the utmost discretion and maintain strict confidentiality

QUALIFICATIONS:

  • A Bachelor's degree in the related field is preferred
  • Proven experience as an Executive Assistant supporting a senior executive, preferably a CEO
  • Proficiency in Canva and a strong portfolio demonstrating creative design capabilities for business contexts
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
  • Demonstrated ability to manage spreadsheets and contribute to basic project management tasks
  • Exceptional organizational and time management skills with the ability to anticipate needs and prioritize effectively
  • Superior written and verbal communication skills, with a keen eye for detail
  • Proactive, self-motivated, and able to work independently with minimal supervision
  • High level of professionalism and interpersonal skills, with the ability to build rapport with diverse individuals

What awaits you upon securing the position?

  • Attractive compensation
  • Assured allowances
  • Leave credits
  • Overtime Pay
  • Night differential benefits
  • Comprehensive health and life insurance upon hiring, covering one free dependent
  • Special anniversary incentives
  • 13th-month salary bonus
  • We provide the necessary equipment

Other Details

  • Full Time
  • Permanent WFH set-up
  • Job Type: Full-time

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