Executive Assistant

1 day ago

Manila, National Capital Region, Philippines Top1Movers Worldwide Inc. Full time $40,000 - $60,000 per year
Job Responsibilities
  • Administrative Support – Assist the Executive with daily administrative tasks, including completing reports, drafting and preparing correspondence, taking minutes of meetings, preparing itineraries and agendas, and compiling documents for meetings.
  • Executive Coordination – Work closely and effectively with the Executive Secretary to keep the Executive well-informed of upcoming commitments, deadlines, and responsibilities, ensuring smooth daily operations.
  • Travel Management – Arrange travel itineraries, accommodations, and transportation; prepare travel expense reports; and manage reimbursement processes.
  • Meeting & Event Assistance – Plan, organize, and provide on-site support during company meetings, conferences, and events.
  • Personal Assistance – Handle occasional personal tasks such as managing household matters, making reservations, and running errands, as required.
  • Confidentiality – Manage sensitive matters with the utmost confidentiality and discretion at all times.
  • Other Duties – Perform additional tasks and responsibilities as assigned to support the Executive's needs and company objectives.

Qualifications
  • Preferably a graduate of BA Mass Communication, Political Science, International Relations, or related fields (other courses will be considered based on relevant experience).
  • 1–3 years of experience as an Executive Assistant, Administrative Officer, or in a similar role.
  • Excellent written and verbal communication skills in English and Filipino.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and familiar with digital tools for scheduling and communication.
  • Highly organized, detail-oriented, and able to manage multiple priorities under tight deadlines.
  • Professional demeanor, with strong interpersonal skills and the ability to work well with various stakeholders.
  • Flexible, proactive, and able to work independently with minimal supervision.

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