Executive Assistant

3 days ago

Manila, National Capital Region, Philippines JAYA GUNA LANCAR (JGL) INC. Full time $40,000 - $80,000 per year
Position Overview

The Executive Assistant provides high-level administrative and operational support to the General Manager (GM) and Chief Executive Officer (CEO). This role ensures the smooth execution of daily executive functions by managing schedules, preparing documents, handling communications, and supporting decision-making processes. The Executive Assistant serves as a trusted liaison between the executives, staff, and external stakeholders while maintaining strict confidentiality and professionalism.

Key Responsibilities
  • Manage calendars, schedules, travel arrangements, and appointments for the GM and CEO.
  • Prepare, review, and organize documents, reports, and presentations.
  • Act as a liaison between the executives and internal/external stakeholders to ensure smooth communication.
  • Draft, record, and distribute minutes of meetings, ensuring timely follow-up on action items.
  • Perform document analysis and support executive decision-making with accurate and relevant information.
  • Handle audio transcription and maintain organized records of discussions and directives.
  • Monitor deadlines, approvals, and executive requirements to support business priorities.
  • Maintain strict confidentiality in handling sensitive and confidential information.
  • Support in planning and coordinating meetings, events, and corporate functions.
Qualifications
  • Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
  • Proven experience as an Executive Assistant, Office Assistant, or in a similar role.
  • Strong skills in document analysis, minutes-taking, and transcription.
  • Excellent communication and interpersonal skills.
  • Highly organized with strong attention to detail and the ability to multitask.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Demonstrated discretion, integrity, and professionalism in handling confidential matters.

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