HR & Training Assistant

Location:
Manila, Philippines

*Salary:*
Php 25,000- 35,000

Reports to:
HR Manager

Reading Room is an award-winning digital consultancy; part of the independent Rippleffect Group. For over 20 years, we've been delivering bespoke digital solutions for our clients that focus on how people experience technology and bridge the gap between strategy, design, and technical thinking.

About Us
Reading Room is a user-led, data-centric digital agency. Fundamentally understanding users' needs, motivation and behaviours in relation to our clients' products and services is the key to success.

As a 60-strong team of digital specialists across the UK, Europe & Asia, we help all kinds of passionate brands and organisations to realise their digital ambitions – from the deep dive and digital strategy, through to design, technology and communications that define how customers feel and interact.

We are not afraid to challenge conventional thinking and we're well known for our candid, jargon-free approach to delivery.

Our work adheres closely to the principles of user-centric design and delivers client work using agile processes, and in-depth discovery.

Our impressive client portfolio spans Buckingham Palace and the Royal Households; Public sector brands such as NHS, Health Education England and MHRA, to Membership organisations like British Safety Council, Unite the Union, UK Coaching and The British Society of Haematology; to Charities such as Cystic Fybrosis Trust, Mates in Mind and ambitious commercial enterprises, including Royal Mail MarketReach and Riviera Travel to name just a few.

We're proud to be part of the independently owned Rippleffect Group, alongside our sister company: RONIN International, a research consultancy which is providing an even bigger toolbox for clients to collect data, understand their customer and scale up in other countries.

Job Purpose:
To provide pro-active support to the organisation through the delivery of an effective and professional HR and Training administration service. This includes providing administration support throughout the employee lifecycle.

Responsibilities include:
HR Administration

• Process all administration in respect of starters, end of probations, contract changes and leavers on the HR database.
• In charge in the recruitment process from placing adverts, resume screening, to setting up interviews, as required.
• Manages and coordinates all communication with candidates
• Ensure all pre-employment checks are satisfactorily completed.
• Collects pre-employment requirements and other required documentation and ensures these are uploaded into PeopleHR and HR folder.
• Monitor completion of probationary process and the performance review cycle.

Training Administration

• Manage the onboarding and joining formalities for all new joiners
• Assist in the co-ordination of L&D activities and processes.
• Organise the colleague induction process for new starters.
• Administer and monitor the booking of colleagues on the appropriate eLearning systems for induction and refresher training.
• Co-ordinate the scheduling of internal training courses and events, including the booking of venues (real or virtual), management of bookings, attendance sheets and evaluation forms.
• Ensure individual training records are kept up to date in the HR database.
• Monitor mandatory training records and the schedule of refreshers.

About You
(You don't need to tick all the boxes to be considered, so please do still apply if you have most of what we're looking for)

Qualifications And Training

• A bachelor's degree in Human Resources, Psychology, or a related field
• With 4 years experience in human resources, in a specialized or generalist function.

Knowledge And Skills

• Excellent planning and organisational skills
• Effective written and verbal communication
• Numerate with attention to detail
• Analytical, able to interpret data and spot trends
• Microsoft Office skills: Outlook, Word, Excel and Powerpoint
• HR administration processes
• Knowledge of HR software and systems

Experience

• Working with HR databases and administration
• Multi-tasking a diverse workload
• Working as part of a small team
• Researching information
• Working in a multi-site organisation
• Working in relevant sector

Personal Attributes

• Ability to work with autonomy and under pressure
• Collaborative and an effective team player
• Able to quickly establish and maintain good relationships
• Confidential and diplomatic
• Flexible and approachable
• A high attention to detail
• Work within our Values
• Resourceful and self-motivated with a strong sense of urgency and commitment to deadlines

How To Apply…
Do you like the sound of this? If so, we'd love to hear from you Please send us your CV and a short paragraph telling us about you and why you would like to work with us, and we'll be in touch.

Please submit your application through our careers site so that it is uploaded onto our recruitment system. We have tried to simplify the application process as much as possible, and won't ask you to complete a lengthy application form – you can apply with your CV or LinkedIn profile - but if you don't apply through our careers site, unfortunately we cannot always guarantee your application will be reviewed, or that you will receive a response, particularly if we receive strong interest in the role.

Given the nature of the business and our clients' requirements, any job offers issued will be conditional upon the return of a satisfactory basic DBS check and employment references.
Reading Room & Rippleffect Group is committed to encouraging equality, diversity and inclusion among our workforce and everyone we work with, and eliminating unlawful discrimination. We base all our employment decisions on merit, job requirements and business needs. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.
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