Administrative Assistant

2 days ago

Ortigas, Philippines Sucre Technology, Inc. Full time ₱192,000 - ₱230,400 per year

Job Summary

We are looking for a meticulous and well-organized Administrative Assistant to offer administrative and clerical support to facilitate the smooth functioning of the office. The perfect candidate will be proactive, resourceful, and capable of managing a range of office tasks with precision and efficiency.

Duties and Responsibilities

Office Management:

  • Organizing and managing both physical and digital filing systems and databases.

  • Upholding office policies and procedures.

  • Purchasing office supplies and overseeing inventory management.

  • Coordinating maintenance and repair activities for the office.

Communication & Correspondence:

  • Answering and directing incoming phone calls.

  • Managing and forwarding emails, faxes, and other forms of correspondence.

  • Welcoming and assisting visitors and clients.

  • Composing, proofreading, and editing various documents, reports, memos, and presentations.

Scheduling & Coordination:

  • Overseeing calendars and organizing appointments and meetings.

  • Planning and coordinating meetings, conferences, and company events.

  • Taking precise meeting minutes and distributing them accordingly.

  • Arranging travel plans and itineraries, covering flights, hotels, and transportation.

Financial & Administrative Support:

  • Preparing and reconciling expense reports.

  • Assisting with basic bookkeeping duties such as processing invoices and monitoring budgets.

  • Providing general assistance to other staff members and departments as required.

  • Handling sensitive information with care.

Job Qualifications

  • Proficiency in office applications, especially the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.

  • Strong typing and data entry abilities.

  • Familiarity with office management systems and protocols.

  • Exceptional written and oral communication skills.

  • Strong organizational and time-management skills.

  • High attention to detail and effective problem-solving capabilities.

  • Capacity to multitask and effectively prioritize responsibilities in a busy environment.

  • A professional and courteous demeanor coupled with excellent interpersonal skills.

Education and Experience

A high school diploma is generally required, with an associate's or bachelor's degree often preferred.

Demonstrated work experience as an administrative assistant, office assistant, or in a comparable role is essential.

Job Type: Full-time

Pay: Php16, Php18,000.00 per month

Benefits:

  • Company car
  • Company Christmas gift
  • Life insurance
  • Opportunities for promotion

Experience:

  • Administrative: 2 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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