Document Controller/ Purchasing

2 weeks ago

Paranaque City, Calabarzon, Philippines Height Realty Inc Full time ₱600,000 - ₱800,000 per year

Essential Duties and Responsibilities:

Document Management

  • Maintain, organize, and safeguard all company documents—both physical and digital—including contracts, permits, correspondence, and project records.
  • Ensure document confidentiality and controlled access in line with company protocols.
  • Assist in the processing of permits, licenses, and other documents required by local government units or third-party organizations in relation to HRI transactions.
  • Consolidate, prepare, and track documents required for internal and external use.
  • Use platforms such as Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel, Outlook) for documentation, safekeeping, and communication.

Purchasing and Inventory

  • Conduct canvassing and purchasing of office, marketing, or property-related supplies, tools, and equipment as approved by management.
  • Coordinate with suppliers and vendors for quotations, delivery schedules, and payment requirements.
  • Monitor inventory of office supplies and equipment; track usage and ensure timely replenishment.
  • Keep records of purchased items and update inventory logs regularly.
  • Check the condition of company equipment and coordinate necessary repairs or replacements.

Education and/or Work Experience Requirements:

  • Preferably with a Bachelor's Degree in Office Administration, Business Administration, Management, or any related field.
  • With at least 1 year experience in document control, records management, or a related administrative role.
  • Experience in purchasing, procurement, or supply coordination is an advantage.
  • Highly organized with strong attention to detail and accuracy.
  • Proficient in Microsoft Office (Office, Word, Excel, Outlook) and basic document management systems.
  • Good communication skills and the ability to liase with internal teams and external partners.
  • Must maintain strict strict confidentiality and integrity when handling sensitive company records.

Job Type: Full-time

Benefits:

  • Life insurance

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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