General Virtual Assistant

2 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱80,000 - ₱120,000 per year


Position: General Virtual Assistant

Number of hours: 15 hours/week

Schedule: EST

Tasks required:

Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

Manage emails and phone calls as assigned by the client

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Assist in the onboarding process and setting up interviews for new employees

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Maintain the companys website and Eventbrite page ensuring that the latest information is displayed

Provide support by doing surveys for prospective participants to the organizations events like educators, brands, or interested groups within communities

Conduct research on possible grants and partnerships that the organization can apply to and assist in the application process

Handle sensitive and confidential information with the utmost discretion and professionalism

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPIs on Mailchimp

Basic social media management including, but not limited to, social media posting, digital marketing management

Other ad hoc tasks that would be assigned

Requirements:

Proven work experience as a General Virtual Assistant or relevant role is an advantage but not required

Familiarity with marketing automation software like Mailchimp and event management and ticketing website like Eventbrite is required

Strong proficiency in office software and communication tools

Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)

Excellent verbal and written English communication skills

Discretion and the ability to handle confidential information

Excellent phone, email and instant messaging communication skills

Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Adaptability and a proactive mindset

Ability to work independently and in a team-oriented environment

Self-disciplined and organized; able to consistently perform with limited supervision


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