General Virtual Assistant

7 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱320,000 - ₱480,000 per year


Position: General Virtual Assistant

Number of hours: 20 hrs/week

Schedule: EST

Tasks required:

  • Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

  • Manage emails and phone calls as assigned by the client

  • Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

  • Conduct research on leads for public speaking engagements and reach out to them to book

  • Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

  • Handle sensitive and confidential information with the utmost discretion and professionalism

  • Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

  • Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPI's

  • Basic social media management including, but not limited to, social media posting, digital marketing management

  • Other ad hoc tasks that would be assigned

Requirements:

  • Proven work experience as a General Virtual Assistant or a relevant role

  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

  • Strong proficiency in office software and communication tools

  • Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)

  • Excellent verbal and written English communication skills

  • Discretion and the ability to handle confidential information

  • Excellent phone, email and instant messaging communication skills

  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

  • Adaptability and a proactive mindset

  • Ability to work independently and in a team-oriented environment

  • Self-disciplined and organized; able to consistently perform with limited supervision


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