Admin Assistant

1 week ago

Taytay, Philippines St. Joseph Group, Inc Full time $70,000 - $120,000 per year

Essential Job Functions

  • Schedule Management:
  • Assist in maintaining the President's calendar, including scheduling appointments, meetings, and events.
  • Coordinate with internal and external stakeholders to arrange meetings and ensure all parties are well-informed of meeting details.
  • Communication Coordination:
  • Handle incoming and outgoing communications on behalf of the President's office.
  • Manage phone calls, emails, and other correspondence, ensuring timely responses and appropriate prioritization.
  • Information Management:
  • Organize and maintain confidential documents, files, and records related to the President's activities.
  • Conduct research and compile information as required by the Executive Assistant or the President.
  • Travel Arrangements:
  • Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation for the President and their team.

  • Prepare travel itineraries and ensure all necessary arrangements are in place for a smooth trip.

  • Meeting Support:

  • Provide logistical support for meetings, such as preparing meeting materials, setting up conference rooms, and taking meeting minutes when required.

  • Collaborate with other administrative staff to ensure seamless coordination of meetings and events.

  • Office Management:

  • Help maintain the organization and tidiness of the President's office and related spaces.

  • Order office supplies and handle inventory management as needed.

  • Special Projects:

  • Assist in special projects as assigned by the Executive Assistant or the President.
  • Contribute to the preparation of reports, presentations, and other materials for internal and external stakeholders.
  • Interdepartmental Collaboration:

  • Collaborate with other departments and executive office staff to support cross-functional initiatives and ensure efficient communication.

  • Education and Experience

  • Graduate of 4-year course, Accountancy o related

  • Proven experience as an administrative assistant or in a similar role.

Job Type: Full-time

Work Location: In person

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