Real Estate Admin Assistant

takemytasks: Virtual Assistant Opportunity

Join our dynamic team and provide exceptional virtual assistance to our diverse clientele

takemytasks (formerly DaftCo) is a leading provider of premium virtual assistant services connecting businesses across various industries with highly skilled and dedicated professionals.

We pride ourselves on our commitment to excellence and our ability to empower our clients to achieve their goals.

We're seeking a Real Estate Admin Assistant to join our growing team.

A core responsibility of this role is to create and update Standard Operating Procedures (SOPs). This means documenting a clear, step-by-step guide for recurring tasks to ensure consistency and efficiency across the team. You will be responsible for maintaining and updating these SOPs as procedures evolve, ensuring the documentation always reflects the most current and effective methods.

What You'll Do:

• Lead Management and Communication: You will be responsible for proactive lead follow-up to maintain a healthy lead pipeline. This includes making basic phone calls to leads, schedule appointments, and gather necessary information.
• Market Analysis and Reporting: A key part of the role involves running comparable market analysis. You will utilize MLS data and other resources to create detailed reports that help determine accurate property values. This requires a strong attention to detail and a solid understanding of market trends to provide valuable insights for pricing strategies.
• CRM Management and Workflow Optimization: You will be the primary user of the CRM system, responsible for tasks management in CRM. This includes entering new leads and updating information. You will also set up and manage automated workflows, reminders, and drip campaigns to streamline the sales process and ensure no lead is forgotten.General Administrative and Office Support: Beyond specialized tasks, you will handle general administrative tasks essential to the smooth operation.
• Ad Hoc Tasks and Project Support: You must be prepared to handle ad hoc tasks as they arise, supporting the team with special projects, and other duties. This is a dynamic position where a willingness to take on new challenges is crucial.
• Training: You will be training Virtual Assistants (if we hire new ones) on our CRM management once you will fully learn the system.

What We're Looking For (Required Skills/Experience):

• Proven experience in an administrative support role, preferably within the real estate industry.
• Proficiency with CRM software and general office productivity tools.
• Experience in using Freedomsoft CRM is a BONUS but not required.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong verbal and written communication abilities.
• The capacity to manage multiple priorities and work effectively in a dynamic environment.

Why Join takemytasks?

• Work From Anywhere Flexibility: Enjoy the freedom and convenience of working from the comfort of your own home.
• Diverse & Exciting Projects: Experience the thrill of working with a wide range of clients across various industries, keeping your work engaging and dynamic.
• Competitive & Rewarding Compensation: We value your contributions and offer competitive rates that reflect your skills and experience.
• Supportive & Collaborative Team: Join a network of talented professionals who are passionate about providing exceptional virtual assistance.
• Plus, Unlock This Fantastic Perk
• Invest in Your Well-being:
• Comprehensive Health Insurance (Full-Time Virtual Assistants): After 6 months of dedicated service, full-time virtual assistants gain access to our comprehensive health insurance plan, providing peace of mind and security.