Admin Assistant

1 week ago

Bacolor Pampanga, Philippines Pro-Excel Property Managers, Inc. Full time ₱250,000 - ₱400,000 per year

Job Summary:

Provides administrative support. Duties involves processing of permits, move in and out of unit owners/tenant, safety keeping of records, preparing of request for payment.

Handle Administrative Requirements:

  • Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
  • Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
  • Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
  • File, safekeep and update all records of the Property Management Office. Including the following:

    Update on Meralco transfer of account name.

    Inventory of parking, 201 and masterlist.
  • Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
  • Act as coordinator of the day-to-day operation of Admin Office and community events.
  • Implementation of account disconnection to unit owners.
  • Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
  • Coordinates with CWSI for water bill concerns.
  • Immediately inform/report any incidents related to tasks.

Other task:

  • If with RFID System: monitor and update RFID system and masterlist.
  • If the Project is under Filinvest Board: update turn-over online of Filinvest.

Skills required:

  • Computer literate, proficient in MS Office Application (Word, Excel, PowerPoint, Outlook)
  • Good interpersonal communication skills
  • Customer Servicing

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