Admin Assistant and Cashier

2 weeks ago

Bacolor Pampanga, Philippines Filinvest Land Inc. Full time ₱150,000 - ₱250,000 per year

The Administrative Assistant and Cashier provides administrative support. He/she is in charge in receiving, safeguarding, and monitoring the collections by ensuring that all cash/checks collected are properly accounted for and deposited intact within the day or the next banking day at the latest. Duties involve handling daily collection, issuance of receipts (Official Receipt, Acknowledgement Receipt, Provisional Receipt), encoding of collection in the system and preparation of Daily Collection Report (DCR). Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

I. HANDLE ADMINISTRATIVE REQUIREMENTS

  • Attend to all concerns received from the unit owners/homeowners/tenants and endorsed to the concerned personnel (e.g. Building Engineer, Building Manager, Accounting).
  • Process permits, IDs, and passes of the unit owners/homeowners/tenants.
  • Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
  • File and safekeep all records of the Property Management Office.
  • Prepare request for payment (RFP) to suppliers, contractors, utilities, government agencies, and others.
  • Act as coordinator of the day-to-day operation of Admin Office.
  • Assist the Billing and Collection in the SOA distribution, preparation, and the release of default notices/collection notices to unit owners.
  • Daily monitoring, validation of documents and endorsement of requests to BM / BE for approval
  • Receives and approves all request/s receive through the MyHome App.
  • Release payments to contractors and suppliers.
  • Immediately inform/report any incident related to tasks.

II. SAFEGUARDING OF CORPORATIONS/HOAS' COLLECTIBLES

  • Accept payments from unit owners/homeowners/tenants and issue Official Receipts (OR) for revenue collections and Acknowledgement Receipts (AR) for non-revenue transactions.
  • Accept and issue manual Provisional Receipts (PR) for Post Dated Checks (PDCs).
  • Ensure that daily collections are deposited in the bank within the day of collection or the following banking day at the latest. Also, ensure that collections that are not deposited during the day shall be kept in a vault/cabinet with a lock and key.
  • Monitor Post Dated Checks (PDCs) and deposit dated checks on time.
  • Issue corresponding receipts for matured and cleared checks.
  • Prepare Daily Collection Report (DCR) and attach deposit slips for checking of the Building Manager.
  • Immediately inform/report any incidents related to tasks.

COMPETENCIES AND SKILLS REQUIRED:

  • Computer literate, proficient in MS Office Application (Word, Excel, Powerpoint, Outlook)
  • Good interpersonal communication skills
  • With knowledge in Basic Accounting
  • Customer Servicing
  • Preferably with technical background in Property Management Field.

QUALIFICATIONS:

  • Preferably Bachelor of Science Major in Management, Accounting, and other Management-related courses
  • At least 1 year in Customer Service, Office Administration and/or Cashiering
  • Willing to work onsite at Pampanga (Hampton Orchards)

  • Admin Assistant

    1 week ago

    Bacolor, Pampanga, Philippines Pro-Excel Property Managers, Inc. Full time ₱250,000 - ₱400,000 per year

    Job Summary:Provides administrative support. Duties involves processing of permits, move in and out of unit owners/tenant, safety keeping of records, preparing of request for payment.Handle Administrative Requirements:Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building...

  • Executive Assistant

    4 weeks ago

    , Pampanga, Philippines ProSpace Solutions OPC Full time

    We are seeking a proactive and detail-oriented Virtual Assistant to support the Executive Assistant to the CIO by taking ownership of recurring administrative, reporting, and finance-related tasks. This role ensures smooth day-to-day operations, timely reporting, and accurate financial administration, freeing up senior staff to focus on higher-value business...

  • Facilities & Equipment admin assistant

    4 weeks ago

    Pampanga, Philippines Subic Drydock Corporation Full time

    Assist the Production Manager in the organization, planning, scheduling, implementation, monitoring and control of facilities and equipment resources relative to the maintenance activities undertaken by the F&E Section. DUTIES AND RESPONSIBILITIES: Maintains high standards of work as directed by the Production Manager in carrying out maintenance and...

  • Facilities & Equipment admin assistant

    3 days ago

    Pampanga, Philippines Subic Drydock Corporation Full time

    Assist the Production Manager in the organization, planning, scheduling, implementation, monitoring and control of facilities and equipment resources relative to the maintenance activities undertaken by the F&E Section. DUTIES AND RESPONSIBILITIES: Maintains high standards of work as directed by the Production Manager in carrying out maintenance and...

  • Business Center Operations Assistant | Clark

    3 weeks ago

    , Pampanga, Philippines The SM Store (SM Mart Inc.) Full time

    Job Function Responsible for selling products and services under Business Center Operations. Will closely work with the immediate head in achieving the set target and providing quality customer service. Responsibilities Process day-to-day counter transactions according to standard cashiering and collection process Sell other products and services aside from...

  • Mandarin Assistant Area Sales Manager, Central Luzon

    3 weeks ago

    Pampanga, Philippines J-K Network Services Full time

    Company Profile: This company is a Technology company known for its gadgets and other electronic devices. It is a leading brand in China and one of the Top smartphone brands in the world, and it has expanded here in the Philippines. Position: Mandarin Assistant Area Sales Manager Industry: Mobile Technology Company Location: Central Luzon (covered area:...

  • Admin Assistant – AU Automotive Industry

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines PREMIER OUTSOURCE PARTNERS INC. Full time ₱300,000 - ₱600,000 per year

    Key Responsibilities:✓ Printing car listings from Autogate and costing the listings of vehicles in Virtual Yard✓ Costing of media and subscriptions for different types of vehicles✓ Allocating monthly Autogate charges to each vehicle using a Carsales listings sheet✓ Printing Ampol Fuel Card monthly statement and reconciling costs and receipts✓...

  • Store Promoter

    4 weeks ago

    , Pampanga, Philippines Prime@Technology Specialists, Inc. Full time

    Job Description Providing excellent customer service, ensuring product displays are accurate and organized, maintaining a clean and safe store environment, and assisting with various tasks to ensure smooth store operations. Location: C. Mariano Street Barangay San Vicente, Sta. Rita, Pampanga Responsibilities 1. Welcome customers following the EGS guideline....

  • HR and Admin Assistant

    2 weeks ago

    San Simon, Pampanga, Philippines Intext Building Solutions Inc. Full time ₱200,000 - ₱250,000 per year

    Filing of time logs correction, Overtime, SL/VL application of Production Team, Logistics Crew in intranet.Recording and submission of attendance and releasing of weekly payment of salaries.Monitoring of EmploymentAssist in on/off boarding processEnsures proper record-keeping and documentation of various expensesIn charge of daily releasing of Petty...

  • Admin Associate

    3 days ago

    Dau, Pampanga, Philippines FCT Group Inc. (Group of Companies) Full time

    Duties/Task: -Assist Pre-employment requirements and contract of newly hired applicants. -Other task ; Recruitment process (if needed). -Recruitment and Onboarding: Assist in posting job ads, screening resumes, scheduling interviews, conducting background checks, and organizing new employee orientations. -Employee Records: Maintain and update employee...