Admin Assistant and Cashier

7 days ago

Bacolor Pampanga, Philippines Filinvest Land Inc. Full time ₱150,000 - ₱250,000 per year

The Administrative Assistant and Cashier provides administrative support. He/she is in charge in receiving, safeguarding, and monitoring the collections by ensuring that all cash/checks collected are properly accounted for and deposited intact within the day or the next banking day at the latest. Duties involve handling daily collection, issuance of receipts (Official Receipt, Acknowledgement Receipt, Provisional Receipt), encoding of collection in the system and preparation of Daily Collection Report (DCR). Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

I. HANDLE ADMINISTRATIVE REQUIREMENTS

  • Attend to all concerns received from the unit owners/homeowners/tenants and endorsed to the concerned personnel (e.g. Building Engineer, Building Manager, Accounting).
  • Process permits, IDs, and passes of the unit owners/homeowners/tenants.
  • Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
  • File and safekeep all records of the Property Management Office.
  • Prepare request for payment (RFP) to suppliers, contractors, utilities, government agencies, and others.
  • Act as coordinator of the day-to-day operation of Admin Office.
  • Assist the Billing and Collection in the SOA distribution, preparation, and the release of default notices/collection notices to unit owners.
  • Daily monitoring, validation of documents and endorsement of requests to BM / BE for approval
  • Receives and approves all request/s receive through the MyHome App.
  • Release payments to contractors and suppliers.
  • Immediately inform/report any incident related to tasks.

II. SAFEGUARDING OF CORPORATIONS/HOAS' COLLECTIBLES

  • Accept payments from unit owners/homeowners/tenants and issue Official Receipts (OR) for revenue collections and Acknowledgement Receipts (AR) for non-revenue transactions.
  • Accept and issue manual Provisional Receipts (PR) for Post Dated Checks (PDCs).
  • Ensure that daily collections are deposited in the bank within the day of collection or the following banking day at the latest. Also, ensure that collections that are not deposited during the day shall be kept in a vault/cabinet with a lock and key.
  • Monitor Post Dated Checks (PDCs) and deposit dated checks on time.
  • Issue corresponding receipts for matured and cleared checks.
  • Prepare Daily Collection Report (DCR) and attach deposit slips for checking of the Building Manager.
  • Immediately inform/report any incidents related to tasks.

COMPETENCIES AND SKILLS REQUIRED:

  • Computer literate, proficient in MS Office Application (Word, Excel, Powerpoint, Outlook)
  • Good interpersonal communication skills
  • With knowledge in Basic Accounting
  • Customer Servicing
  • Preferably with technical background in Property Management Field.

QUALIFICATIONS:

  • Preferably Bachelor of Science Major in Management, Accounting, and other Management-related courses
  • At least 1 year in Customer Service, Office Administration and/or Cashiering
  • Willing to work onsite at Pampanga (Hampton Orchards)

  • Administrative Assistant

    1 day ago

    Bacolor, Pampanga, Philippines Pro-Excel Property Managers, Inc. Full time ₱250,000 - ₱350,000 per year

    Job Summary:Provides administrative support. Duties involves processing of permits, move in and out of unit owners/tenant, safety keeping of records, preparing of request for payment.Handle Administrative Requirements:Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building...

  • Administrative Assistant

    2 weeks ago

    Bacolor, Philippines R. Rodriguez & Son Construction Co. Full time ₱14,000 - ₱16,000 per year

    Join R. RODRIGUEZ & SON COINSTRUCTION CO., a thriving construction and development company committed to delivering excellence and innovation in every project. We are looking for a detail-oriented and proactive Administrative Assistant to be an integral part of our dynamic team. In this key role, you will ensure the efficient operation of the office, provide...

  • AU Admin Assistant

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines Beepo Inc. Full time ₱900,000 - ₱1,200,000 per year

    Discover 100% YOU as an AU Admin Assistant Apply nowPosition: AU Admin AssistantLocation: Central LuzonWork setup & shift: Remote | Day ShiftWhat's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life BalanceYour RoleAs an AU Admin Assistant, you are responsible for:Administrative...

  • Administrative Staff

    2 weeks ago

    Bacolor, Philippines R. Rodriguez & Son Construction Co. Full time ₱300,000 - ₱600,000 per year

    Join R. RODRIGUEZ & SON COINSTRUCTION CO., a thriving construction and development company committed to delivering excellence and innovation in every project. We are looking for a detail-oriented and proactive Administrative Staff member to be an integral part of our dynamic team. In this key role, you will ensure the efficient operation of the office,...

  • Admin Assistant

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines PREMIER OUTSOURCE PARTNERS INC. Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:• Prepare ASIC Annual Company Statements• Setting up new companies and trusts• Process deregistration of companies• Download Xero reports (when clients leave, or flies are downgraded)• Perform administrative tasks as required• Sending out ASIC late fee invoices to clients• Calling of aged debtors• Updating on...

  • Architectural Manager Assistant

    3 weeks ago

    , Pampanga, Philippines Buscojobs Full time

    Overview Architectural Manager Assistant jobs in Porac are advertised by Brainbox. Brainbox emphasizes performance and accountability, while promoting kindness to customers, colleagues, and themselves. Brainbox is looking for an Accounting/Admin Support Officer to perform a variety of accounting and administrative tasks. This is an opportunity for an...

  • Executive Assistant

    3 weeks ago

    , Pampanga, Philippines Buscojobs Full time

    Overview About the business and the role. Brainbox is a special place to work. It’s about performance and accountability, but also about being kind—kind to customers, colleagues, and ourselves. Brainbox is looking for an Accounting/Admin Support Officer to perform a variety of accounting and admin tasks. This is an exciting opportunity for an...

  • Accounts & Admin Assistant

    5 days ago

    Clark Freeport Zone, Pampanga, Philippines MVP Asia Pacific Inc. Full time ₱250,000 - ₱450,000 per year

    MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. MVP was founded with the aim to be a bridge between highly skilled offshore professionals and small, medium, and large-sized enterprises. MVPs build rapport with clients to help them scale ridiculously fast.Are you hungry for growth, passionate...

  • Finance and Admin Assistant

    1 week ago

    Clark Freeport Zone, Pampanga, Philippines FIT BUSINESS SERVICES INC Full time ₱400,000 - ₱600,000 per year

    Position OverviewWe are seeking a highly organised and detail-oriented Admin and Finance Assistant to support our team. This full-time role is critical to ensuring the smooth operation of functions across multiple departments. The successful candidate will work remotely and collaborate closely with the Managing Director, Projects Manager, and Engineering...

  • Executive Assistant

    3 weeks ago

    , Pampanga, Philippines Buscojobs Full time

    Bookkeeping, CRM, and doc support handled by military spouse professionals. Trained military spouse VAs handling admin, inbox, travel, CRM, and more. 98% Match Success Rate. No Long-Term Contract. Scalable Business Support. 8 Years of Proven Results. Built by Military Spouses. Executive Support Officer Posted today Job Description Provides support to the...