Executive Assistant

3 days ago


Pampanga Philippines ProSpace Solutions OPC Full time

We are seeking a proactive and detail-oriented Virtual Assistant to support the Executive Assistant to the CIO by taking ownership of recurring administrative, reporting, and finance-related tasks. This role ensures smooth day-to-day operations, timely reporting, and accurate financial administration, freeing up senior staff to focus on higher-value business priorities. Key requirements Finance Administration Reconcile and code credit card transactions within 48 hours of receipt, with previous month completed by the 5th. Manage invoice approval follow-ups to prevent processing delays. Maintain 100% accuracy in finance-related data entry and records. Reporting & Documentation Prepare, format, and distribute weekly and monthly reports on time. Track reporting deadlines, proactively chasing inputs from stakeholders. Maintain clear, auditable record-keeping for compliance and review. Process & Admin Support Take ownership of recurring admin processes (scheduling, reminders, data entry). Act as first-line follow-up with stakeholders on routine queries, escalating only exceptions Suggest and implement process improvements to streamline BAU work Additional Delegated Support Collate meeting notes, track action items, and send reminders. Maintain organised shared drives/SharePoint/Teams folders. Draft stakeholder updates and assist with routine communications. Format slide decks for recurring meetings. Support travel logistics and expense reconciliations. Qualifications Experience in a virtual assistant, finance admin, or operations support role. Strong Excel and PowerPoint skills (report formatting, templates). Excellent written and verbal communication skills. Experience with finance systems and willingness to learn. Strong organisational skills, accuracy, and reliability with minimal supervision #J-18808-Ljbffr


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