Executive Assistant
3 days ago
We are seeking a proactive and detail-oriented Virtual Assistant to support the Executive Assistant to the CIO by taking ownership of recurring administrative, reporting, and finance-related tasks. This role ensures smooth day-to-day operations, timely reporting, and accurate financial administration, freeing up senior staff to focus on higher-value business priorities. Key requirements Finance Administration Reconcile and code credit card transactions within 48 hours of receipt, with previous month completed by the 5th. Manage invoice approval follow-ups to prevent processing delays. Maintain 100% accuracy in finance-related data entry and records. Reporting & Documentation Prepare, format, and distribute weekly and monthly reports on time. Track reporting deadlines, proactively chasing inputs from stakeholders. Maintain clear, auditable record-keeping for compliance and review. Process & Admin Support Take ownership of recurring admin processes (scheduling, reminders, data entry). Act as first-line follow-up with stakeholders on routine queries, escalating only exceptions Suggest and implement process improvements to streamline BAU work Additional Delegated Support Collate meeting notes, track action items, and send reminders. Maintain organised shared drives/SharePoint/Teams folders. Draft stakeholder updates and assist with routine communications. Format slide decks for recurring meetings. Support travel logistics and expense reconciliations. Qualifications Experience in a virtual assistant, finance admin, or operations support role. Strong Excel and PowerPoint skills (report formatting, templates). Excellent written and verbal communication skills. Experience with finance systems and willingness to learn. Strong organisational skills, accuracy, and reliability with minimal supervision #J-18808-Ljbffr
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Executive Assistant
2 weeks ago
, Metro Manila, Philippines Wing Assistant Full timePlease whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
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Executive Assistant Support
3 weeks ago
, Pampanga, Philippines DCD Foods Franchising Corp Full timeJob Title: Executive Assistant (EA) Support The Executive Assistant (EA) Support provides comprehensive administrative and operational assistance to the management team. The role ensures smooth day-to-day coordination of schedules, meetings, communications, and reports, allowing executives to focus on strategic priorities. Key Responsibilities Manage and...
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Executive Assistant
2 weeks ago
, Pampanga, Philippines V-Call Center Link Inc. Full timeResponsibilities Manage and maintain the CEOs schedule, appointments, and travel arrangements. Prepare detailed itineraries and handle expense reporting via SAP Concur or comparable platforms. Draft, review, and send communications on behalf of the CEO, maintaining tone and style consistency. Organize internal and external meetings, including coordination of...
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Executive Assistant | Onsite
3 days ago
, Pampanga, Philippines TOA Global Full timeExecutive Assistant Location : Clark, Pampanga Work Arrangement : Onsite, Fulltime Shift : 7:00 AM - 4:00 PM | Monday - Friday Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and...
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Reputation and Community Management Assistant
2 weeks ago
Philippines Growth Assistant Full time ₱960,000 per yearGrowthAssistant is seeking a Reputation and Community Management Assistant to help strengthen and protect our clients' online presence. In this role, you'll monitor key review platforms, craft empathetic and professional responses, and support initiatives that encourage positive client feedback. You'll also leverage AI tools and automation platforms to...
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Account Executive
2 weeks ago
, Metro Manila, Philippines Wing Assistant Full timeWe are looking for emerging sales professionals to join our select team and continue to accelerate our growth and develop meaningful relationships with companies across the world. As an Account Executive, you will act as the first contact point for business executives across different industries and give every company the best representation of our services....
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Project Manager/ Senior Executive Assistant
2 weeks ago
, Pampanga, Philippines Boomering inc Full timeThis is a remote position. Position Title: Project Manager/Senior Executive Assistant Work Set-up: Hybrid Schedule: Monday to Friday Salary: Full-Time: Php 50,000.00 – Php 60,000.00 JOB DESCRIPTION FOR A PROJECT MANAGER/SENIOR EXECUTIVE ASSISTANT Duties and Responsibilities of a Project Manager/Senior Executive Assistant: Independently perform a full range...
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Accounting Assistant
2 weeks ago
, Metro Manila, Philippines Wing Assistant Full timeOverview Position: Accounting Assistant (CPA) – Remote Company: Wing Assistant Location: Remote (preferred in Manila, National Capital Region, Philippines) Schedule: US work hours (20-40 hours per week) Base pay range This range is provided by Wing Assistant. Your actual pay will be based on your skills and experience — talk with your recruiter to learn...
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Executive Assistant
2 weeks ago
, Pampanga, Philippines Magnate Specialists Inc. Full timeResponsibilities Provide administrative support to the General Manager, managing schedules, correspondence, and emails. Will be responsible in clerical and administrative functions involving canvasing, selecting, preparing documents and financial record filing. Assist in project management and document preparation. Maintain confidentiality and handle...
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Executive Assistant
4 weeks ago
, , Philippines York Hamilton Corporate Partners Full timeOverview We’re looking for a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to the executive team. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. Job Title: Executive Assistant Location: Remote Start Date:...